Heritage Charter School
Parent Advisory Board
August 12, 2008
Held at Digital Academy
MINUTES
The Parent Advisory Board meeting was called to order at 1:06 p.m.
by Tammy Cummings.
Those in attendance were Jami Baar, Stephanie Boren, Tammy Cummings,
Andrea Egli, Marc Lindsey, Jacqueline Thompson, and Kathryn Turner-Arsenault.
Also present at the meeting was Palma Holland, Director of Heritage
Charter School. Andrea came in at 1:12 p.m., but a quorum was present
at all times.
Motion: Kathryn moved to approve the agenda. Tammy seconded the motion.
The motion was approved unanimously.
Motion: Tammy moved to approve the Minutes for the July 31, 2008, meeting.
Marc seconded the motion. The motion was approved unanimously.
Approval of Correspondence Prepared on Behalf of PAB
There was no correspondence prepared on behalf of the PAB.
Communication from Committee Chairs or Committee Members:
There were no communications from committee chairs or committee members
Communication from school staff, parents, or the public via Board members:
There were no communications from school staff, parents, or the public
via Board members.
Recording of E-mail Votes Taken Since the Last Meeting in Minutes for
this Meeting:
These Minutes will record the e-mail vote that was taken between July
31, 2008, and August 12, 2008:
Tammy moved that we approve for the 2008 - 2009 school year the Excel
budget that was attached to her e-mail motion. A copy is attached to
these Minutes. Additionally, she moved that $5,000 be retained from
the previous year's earnings, and all additional funds be designated
for major purchases with the following exceptions (exact numbers to
be verified by Andrea):
Technology: from Auction & Escrip (approx. $5,800)
Playground: from tiles (approx. $600)
Corporate America (held for school): (approx. $5,000)
Marc seconded the motion. Marc, Andrea, Stephanie, Tammy, and Kathryn
voted in favor. Jacqueline and Jami did not vote. The motion passed
prior to 11:00 p.m. on August 10, 2008.
Financial Report
There was no financial report. The budget was discussed at this meeting.
(See, below.)
Old and New Business
With regard to the Back-to-School picnic: Marc will pick up EZ-Ups
from Jacqueline’s house and deliver them to the school. (Mr. Brose,
ECHS’s athletic director, said at the August 4, 2008, mandatory
back-to-school meeting, that it was acceptable to put EZ-Ups on the
artificial turf.) We need someone to run the games during the picnic.
The first PAB newsletter will be going out the first week of September.
The deadline date for submissions is August 15, 2008. Please send submissions
to Karen Lindsey via e-mail with a copy to Tammy so she can keep track
of the proposed contents of the newsletter.
Palma has submitted a tentative list of technology needs, and the PAB
needs to vote on where exactly it wishes to put its “technology
from auction and e-scrip” monies. Further, Palma has asked the
PAB to keep, for now, the approximately $5,050 in its bank account from
Corporate America profits and to spend that money on school needs at
a later date. Palma’s plan is to be technologically as advanced
as ECHS, but she expects that will take until the end of the year. The
Heritage K-8 computer lab is currently being refurbished and it is planned
that it will be completed by the end of September.
There was much discussion regarding pre-paid lunch cards, including
whether they are necessary and, if they are, the best format to use.
Palma will check with the teachers to see which type of pre-paid lunch
card would be best, if any.
Everyone reviewed the budget that had been approved by majority vote
as of August 10, 2008. Discussion was had regarding changing the budget
as needed to better reflect what we expect to earn and spend this year.
No changes were made at this meeting, although it was discussed that
it might be appropriate to increase the PAB Admin Expenses amount from
$600 to $1,000 to cover printing of the newsletter, office expenses,
and taxes.
Tammy announced that she has reached agreement with Melinda Everett
(USA Jump Stars), Velocity Sports, and Tiffini Lopez (Musical Theater
Club) regarding the days the clubs are to meet, the fees to be charged,
and the method by which each shall be paid. Jump Rope Club will be held
on Monday. Musical Theater Club will be held on Tuesday. Velocity will
be held on Wednesday. Jump Rope Club will collect all monies from its
club members and return 30% of that amount to the PAB. The PAB will
collect the applications and the money ($10 per hourly session), on
a monthly basis from the children who participate in Velocity. Velocity
will hold its sessions once per week, and the PAB will pay Velocity
for its services from the money that PAB collects from the children.
The PAB will also collect the applications and the money on a monthly
basis from the children who participate in Drama Club. Drama Club will
hold its sessions once per week, and the PAB will pay Drama Club for
its services from the money that PAB collects from the children.
Discussion was had regarding the date of the next PAB meeting after
the August 26, 2008, meeting, and everyone settled on September 9, 2008,
at 1:00 p.m. at the Digital Academy. Jami asked that PAB meetings not
be scheduled for the first Tuesday of the month as she has a scheduling
conflict. Everyone generally agreed not to do so.
Palma agreed to bring to the August 26, 2008, meeting information and
input from the teachers regarding their preferences for pre-paid lunch
cards. Palma agreed to bring to the September 9, 2008, meeting information
and input from the teachers regarding their technological needs.
General discussion regarding areas of interest and tabled items was
had. By general consent “Eighth Grade Promotion” was added
to Jami’s list of responsibilities. Many tabled items were taken
off the “tabled” list as the PAB generally felt they were
being addressed elsewhere or were no longer relevant to the PAB’s
course of business. The new list of tabled items appears below (and
will also appear on future agendas).
Digital Liaison Report
No new liaison for the 2008-2009 fiscal year has stepped forward as
of yet.
Member Reports on Current Activities
There were no member reports for this meeting.
Adjournment
Motion: The meeting adjourned at 2:36 p.m., pursuant to motion by Tammy,
second by Marc, and unanimous vote. The next meeting will be held on
August 26, 2008, at 1:00 p.m. at Digital Academy. The meeting after
that will be held on September 9, 2008, at 1:00 p.m. at Digital Academy.
Tabled Business:
The following items for discussion have been tabled by the members
but are listed here in the event that a member wants to revisit an item
at a later meeting.
? Reverse 911 system and emergency notification procedures
? T-shirt sale
? Uniforms
? Hats/Visors
? Original Artworks
Respectfully submitted,
Kathryn Turner-Arsenault
