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Heritage K-8 Charter School
PAB
(Parent Advisory Board)
Heritage Charter School
Parent Advisory Board
July 31, 2008
Held at Escondido Charter High School Conference Room
MINUTES
The Parent Advisory Board meeting was called to order at
6:31 p.m. by Tammy Cummings.
Those in attendance were Jami Baar, Stephanie Boren, Tammy
Cummings, Andrea Egli, Marc Lindsey, Stephanie Boren, Jacqueline Thompson,
and Kathryn Turner-Arsenault. Also present at the meeting was Palma Holland,
Director for Heritage K-8.
Motion: Tammy moved to approve the agenda. Marc seconded
the motion. The motion was approved unanimously.
Motion: Tammy moved to approve the Minutes for the June
30, 2008, meeting. Marc seconded the motion. The motion was approved unanimously.
Approval of Correspondence Prepared on Behalf of PAB
There was no correspondence prepared on behalf of the PAB.
Communication from Committee Chairs or Committee Members:
There were no communications from committee chairs or committee
members
Communication from school staff, parents, or the public
via Board members:
There were no communications from school staff, parents,
or the public via Board members.
Recording of E-mail Votes Taken Since the Last Meeting in
Minutes for this Meeting:
These Minutes will record the e-mail vote that was taken
between June 30, 2008, and July 31, 2008:
Tammy moved that we approve up to $100 for expenditures
related to the Heritage Back To School Potluck scheduled for August 16th
from 12-4 at ECHS. Jacqueline seconded the motion. All seven members voted.
The motion passed unanimously.
Financial Report
At year end, we had income of $22,484 less Corporate America
uniforms money which the PAB has been holding for the school. That leaves
us with actual income of $17,434. $5,816.49 of the funds should be earmarked
for technology (auction and e-scrip money) because that’s what we
promised to the parents. The ceramic tiles income of approximately $627
is earmarked for the playground because that’s what we promised
to the parents. This leaves a balance of approximately $10,991.17 to start
the next year off. Our By-Laws require that neither more than $5,000 nor
less than $2,500 be unearmarked at the end of each fiscal year. Much discussion
was had regarding how much to leave unearmarked and how the earmarked
funds should be categorized. No final decision was made.
Old and New Business
Pursuant to discussion, motion, and unanimous votes, the
following officers were elected for the 2008-2009 fiscal year: President,
Tammy Cummings; Vice-President, Marc Lindsey; Treasurer, Andrea Egli;
Secretary, Kathryn Turner-Arsenault.
The Board discussed and voted on the proposed amendments
to the By-Laws. The proposed amendments were moved, seconded, and voted
on individually. A handwritten record of the votes is attached to these
Minutes. Kathryn will make the approved changes to the By-Laws and provide
a copy to all members.
Kathryn agreed to send information regarding the proposed
gardening curriculum to Palma and she explained to Palma how she had scheduled
gardening days in the past. She and Palma agreed that Kathryn would continue
to calendar gardening classes the same way for now.
The first PAB newsletter will be going out the first week
of September. The deadline date for submissions is August 15, 2008.
With regard to the Back-to-School picnic: It will be held
on August 16, 2008, from noon to 4:00 p.m. on the athletic field at ECHS.
People who are bringing drinks should bring them in an ice chest with
ice and put their name on the chest. Kari Coe may be helping with the
games because she has experience at that. The student union will be open
and we will probably set the food up in there. The ice machine in the
student union will be on. Everyone should bring their own chairs. EZ-Ups
are probably unnecessary and may hurt the artificial turf on the field.
With regard to the Back-to-School Welcome: We are going
to be serving coffee and doughnuts from 8:00 a.m. to 8:30 a.m. to parents
after they drop their kids off. Motion: Tammy moved to spend up to $150
on coffee/doughnuts/supplies for the Back-to-School. Marc seconded the
motion. The motion was passed unanimously.
Kathryn announced that, although she has sent all the Minutes
for last year to Glen Krause, the webmaster at ECHS, they have not yet
appeared on the Heritage website. She will follow up with him.
Our insurance must be renewed by tomorrow August 1, 2008.
Andrea has looked at the options and believes we should continue with
the PTO insurance we have. In order to get the insurance, we must renew
our membership in the PTO. Motion: Andrea moved to pay $659 total for
the annual membership and one year of insurance. Tammy seconded the motion.
The motion was passed unanimously.
Because of the construction going on at Heritage, it has
been very difficult for the teachers and administration to determine how
much technological equipment is available. Palma asked for additional
time to come up with a wish list. The PAB agreed that was wise. No motion
was made.
Tammy suggested that, given the need for parents to purchase
back-to-school supplies, it might be a good fundraiser to put together
supply packs and sell them at the August 4 meeting. It was generally agreed
that it was too late to implement this idea this year.
Tammy announced that the PAB has gotten permission from
the administration to provide three after school clubs from outside vendors:
jump rope, Velocity Sports, and drama club.
Palma advised that the agenda for the August 4 meeting will
include Coach giving a speech to include information about the pledge
drive. There will also be information regarding a $100,000 robotics grant
that ECHS and Heritage recently received, and Palma will be introducing
herself and talking about the upcoming year and changes to the school.
The PAB members will not speak at this meeting, except for Tammy, who
will make a brief introduction of the year. The PAB’s first school-wide
meeting is in October and all members will have the opportunity to speak
about their areas of interest.
Discussion regarding areas of interest was had and all members
picked three or four areas where they would supervise volunteers and /
or design and carry out programs. The list is as follows:
Jami Baar
Book Fair
Library
Year Book (Volunteers / Teens)
Stephanie Boren
Family Fun Night
Family Night
Staff Appreciation
Tammy Cummings
After School Clubs
Back to School Activities
Fun Academy
Andrea Egli
Box Tops / Campbell’s Labels
Cartridges 4 Kids
Rubio’s (and other restaurants) lunches
Marc Lindsey
Escrip
Lunch programs
Year Book (technical)
Kathryn Turner-Arsenault
Contests
Gardening
Grants
Jacqueline Thompson
Otter pops
Recycling program
Volunteer Appreciation
Digital Liaison Report
No new liaison for the 2008-2009 fiscal year has stepped
forward as of yet.
Member Reports on Current Activities
There were no member reports for this.
Adjournment
Motion: The meeting adjourned at 8:27 p.m., pursuant to
motion by Kathryn, second by Stephanie, and unanimous vote. The next meeting
will be held on August 12, 2008, at 1:00 p.m. at Digital Academy. The
meeting after that will be held on August 26, 2008, at 1:00 p.m. at Digital
Academy.
Respectfully submitted,
Kathryn Turner-Arsenault
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