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Board of Directors Links for H K-8 Staff/Students when - Heritage K-8 Internet Authentication - Teachers/Staff Offsite Email - Webmaster Glen Krause |
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Heritage K-8 Charter School"Education Is Our Business"PAB (Parent Advisory Board) 2008 Minues PAB Heritage Charter School January 3, 2008 MINUTES The Parent Advisory Board meeting was called to order at 6:05 p.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Secretary Kathryn Turner-Arsenault, and Member Tina Keester. Member Jami Baar, Treasurer Andrea Egli, and Member Marc Lindsey were not present. It was mistakenly believed by those present that four members constituted a quorum. However, the two votes that were taken were re-taken at a subsequent meeting (January 10, 2008) to make them valid. Stacy Etters was present as liaison from Digital Academy, as was Mike Etters. Tammy moved that the Agenda for the meeting be approved. Shelly seconded the motion. The motion was approved unanimously. (This vote was not re-taken at the January 10, 2008, meeting, as it would have been irrelevant.) After some discussion regarding the Minutes of the November 29, 2007, meeting, Tammy moved to approve the Minutes. Andrea seconded the motion. The motion was approved unanimously. (This vote was re-taken at the January 10, 2008, meeting.) After some discussion regarding the Minutes of the December 13, 2007, meeting, it was generally decided to table approval of those Minutes to a later meeting when more of those people who were present at the December 13, 2007, meeting would be present. There was no correspondence from the Board to approve. Kathryn was requested to write a thank you note to Avistatech for the skeleton they have donated, and to submit that letter to Mr. Macdonald for his signature. Tammy and Tina presented the Dramatic Arts program to the group. There would be an in-school curriculum of approximately thirty minutes per week for each grade. The lessons would start approximately January 22, 2008. Further, the money for the program would be raised by offering an after school drama club which would also start approximately January 22, 2008. The lessons and the club will both take place on Tuesdays and Wednesdays. After some discussion, Kathryn moved as follows: The PAB should enter into a contract with Dramatic Arts for five weeks to provide drama education to the classrooms, at a cost of $2,000, with the money for the program to be obtained by offering an after school drama club for forty children, at a rate of $50 per child. As well, the contract will include a provision for the PAB to obtain up to two more five-week sessions before the end of the school year at the same rate and with the funds coming from the same source. Tammy seconded the motion. The motion was approved unanimously. (This vote was re-taken at the January 10, 2008, meeting.) As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. Financial Report Andrea was not present to give a financial report. Old and New Business It was generally agreed that each member will make a presentation regarding their scope of work to the All Parent Meeting on January 10, 2008, including what the PAB wants to do next year. Tammy will discuss elections and Dramatic Arts. Shelly will discuss yearbook, Family Fun Night, and discount cards. Digital Liaison Report Stacy Etters: Eighth Grade Promotion: No report Digital Needs and Requests: There was some discussion of how Digital could best utilize its money from the Entertainment Books. One idea was a Sacramento trip for seventh graders, who do not now have a big field trip on their calendar during the seventh grade year. Celeste Harmon: Member Reports Jami Baar As Jami was not present, no report was made. Tammy Cummings Parent Nicolette Mikel is putting together a list of on-campus field trips. Tammy is working with parent Mrs. Muckridge regarding calendar magnets. Teacher Appreciation will have an Emmy Awards theme. As Andrea was not present, no report was made. Shelly Heyveld There will be a February roll-out for the discount cards. The form to order Yearbooks is going out next Monday (January 7, 2008). The next Rubio’s fundraising lunch will be January 30, 2008. The Family Fun Night budget was approved at the committee’s last meeting. Shannon Preciado is in charge of the auction and Family Fun Night. Vanessa Estrada is the assistant in charge of Family Fun Night and Shelly Bobadilla is the assistant in charge of the auction. Tina Keester There is a possibility that Heritage may be able to obtain a grant from a dermatology association for a sunshade. We need to fill out the grant application and make sure we comply with all the requirements. The PAB is renewing its contracts with the jump rope and Edudance programs. The jump rope club is continuing. Marc Lindsey As Marc was not present, no report was made. Kathryn Turner-Arsenault The winners of the Escondido Public Library bookmark contest have already been announced. Heritage had several winners and Kathryn will announce their names at the All Parents meeting. Kathryn will talk about the results of the Ag in the Classroom grant application at the All Parents meeting if the results are positive. Currently planned gardening projects for January: bare root roses, grafting, discussion regarding starting a rose garden. Cesar Chavez Day needs a $150 budget and will include a writing contest,
an art contest, and information about Cesar Chavez (for the fourth grade
only, this year). Tammy moved to adjourn the meeting at 8:03 p.m. Kathryn seconded the motion. The motion was approved unanimously. The meeting adjourned at 8:03 p.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School January 10, 2008 MINUTES The January 2008 All Parent meeting of the Parent Advisory Board was called to order at 7:00 p.m. by Director Jim Macdonald. Marc Lindsey and Andrea Egli conducted the raffles. The 50/50 drawing was won by Andrea Baldwin. She received $54.00. The Starbucks gift cards were won by Lorraine Keyser and Miss Hennessy. The spa gift card was won by Brenda Nelson. The dinner gift card was won by Hortencia Sanchez. Tammy Cummings gave an update on the parent survey which was taken at the last All Parent meeting. She stated that the purpose of the PAB is to provide enrichment to the students at the school, and she revealed that there was a very high interest in the physical education program (an expense item) and in the box tops program (an income item). Jami Baar told the parents that (1) all Heritage children are welcome to use the library, including the Digital children; (2) the book fair will take place during Open House week and will have the theme, “Going on a Road Trip.” Tammy Cummings told the parents that (1) on-campus field trips are being paid for by the money raised selling Entertainment Books; (2) 2,200 hours have been volunteered by parents, grandparents, and others so far this year; (3) music programs (singing and playing the recorder) have been re-started at Heritage this year; (4) Arts Off Broadway is being contracted to provide drama lessons in classrooms and a drama club after school. Andrea Egli gave a comprehensive treasurer’s report, including how much money has been earned on the several projects the PAB has undertaken, and how that money has been spent to benefit Heritage. She also discussed how the Cartridges for Kids program and the box tops program work. Shelly Heyveld introduced the parents to the discount card program. (Heritage gets 80% of all proceeds.) She also advised all parents that yearbooks are now on sale ($10 before January 31 and $15 after January 31). Shelly also discussed (1) the January 30, 2008, Rubio’s lunch; (2) Family Fun Night; (3) the auction; and (4) the business directory (which has a February 1, 2008, deadline). Tina Keester discussed: (1) the possible $8,000 grant for shade cover; (2) plans for Health Week; (3) possible federal grants, which will be available in March, for our physical education program; (4) Edudance; and (5) the jump rope physical education program. Marc Lindsey discussed (1) e-scrip – eighteen people have signed up so far; (2) that Taco Tuesday needs volunteers; and (3) that a skeleton has been donated to the school by Avistatech. Marc also showed off the skeleton, which he had dressed up for the occasion. Kathryn Turner-Arsenault announced that the Farm Bureau’s San Diego Ag in the Classroom program had made a grant of $950 to Heritage’s gardening program. She also announced the names of the children who won the Escondido Public Library bookmark competition, and she discussed plans for Cesar Chavez Day for the fourth grade. Celeste Harmon discussed the needs of Digital students and requested suggestions from the parents regarding how to use the funds that Digital earned from selling Entertainment Books. Tammy Cummings passed out the section of the Bylaws which has to do with elections and announced that anyone running for election to the PAB must turn in their one-page statement by March 1, 2008. Jim Macdonald announced that Heritage had just undergone its five-year inspection for renewing its charter and passed with flying colors. Randy Harmon announced the formation of a Mandatory Homework Class and explained how it would work. Late homework will no longer be tolerated and it must be made up in after school sessions. Parents should remember that neither a “D” nor an “F” is considered a passing grade. Coach Dennis Snyder discussed SB 777 and stated that Escondido Charter High School and Heritage will continue to fight against it if it is not overturned or if its implementation is not delayed. Coach Snyder stated “you’re at the wrong school” if you disagree with this position. Adjournment The meeting was not officially adjourned, but at approximately 8:00 p.m. parents were released to obtain flyers and other information from tables outside and also to sign up for the drama club. Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School January 10, 2008 MINUTES The Parent Advisory Board meeting was called to order at 6:10 p.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Tina Keester. Member Jami Baar, and Member Marc Lindsey. Stacy Etters and Celeste Harmon were present as liaisons from Digital Academy. Mike Etters was also present. After some discussion regarding the Minutes of the November 29, 2007, meeting, Kathryn moved to approve the Minutes. Shelly seconded the motion. The motion was approved unanimously. Kathryn then made the following motion: The PAB should enter into a contract with Siobhan Sullivan of Arts of Broadway for five weeks to provide drama education to the classrooms, at a cost of $2,000, with the money for the program to be obtained by offering an after school drama club for forty children, at a rate of $50 per child. As well, the contract will include a provision for the PAB to obtain up to two more five-week sessions before the end of the school year at the same rate and with the funds coming from the same source. Tammy seconded the motion. The motion was approved unanimously. A general discussion was held among the members and the liaisons regarding (1) whether parents of incoming kindergartners should be included in the spring election for PAB positions, and (2) whether the size of the PAB should be increased from seven to nine or eleven members, if it is to be increased at all. No motions were made and no action was taken. Kathryn will send an e-mail to all members regarding increasing the number of members on the PAB and that will start running the two-week clock required by the Bylaws to amend the Bylaws. Adjournment The meeting was not officially adjourned, but the members set about working on the necessary tasks for a successful All Parent meeting which was to follow at 7:00 p.m. Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School January 24, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:08 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, and Member Tina Keester. Member Jami Baar and Member Marc Lindsey were not present. Stacy Etters was present as liaison from Digital Academy. Andrea Egli had to leave at 10:20 a.m., leaving the meeting without a quorum, but no votes were taken after her departure. After some discussion and changes to the Agenda, Tammy moved that the Agenda for the meeting be approved as changed. Tina seconded the motion. The motion was approved unanimously. There were no Minutes to be approved as Kathryn had been ill and had not been able to prepare them. There was no correspondence prepared on behalf of the PAB to be approved. There were no e-mail votes taken since the last meeting to be recorded in the Minutes for this meeting. Old and New Business Discussion was had regarding how best to make volunteering easier for the volunteers and how to work with the front office and administration to make that happen. No motions were made. Shelly offered to begin preparing a volunteer handbook that would set forth requirements and rules and procedures for volunteers (regarding signing in, badge wearing, et cetera). Parent Connie Phillips has offered to do an identity theft presentation at the next PAB meeting. Because the PAB is not doing outside presentations at its All Parent meetings this year, Tammy suggested to the Escondido Charter High School PAB that they host the presentation at their April 1 meeting at 6:30 p.m. The presentation will be announced in our newsletter. The PAB will be adding a 50/50 drawing to Family Fun Night and at the auction and at the April All Parent meeting. The next PAB newsletter will come out on February 1, 2008, and the one after that will be out on March 28, 2008. The cost to print was $138 last time. Tammy made a motion to keep the newsletter in the same format we had last time (less expensive paper, color front, black-and-white back) at a cost Not To Exceed $140. Shelly seconded the motion. The motion passed unanimously. San Diego Shakespeare Society is presenting a day of dramatic arts at Balboa Park in April. It is too late for Heritage to participate, but this might be something we want to do next year. The PAB will encourage Heritage families to attend as audience so they can check it out and have more information for next year. It was suggested that a budget line item for “a little store” be added for box top competitions next year. The children could “buy” their own prizes with box tops. Financial Report Andrea gave the financial report. Digital Liaison Report Stacy Etters: There was an extensive discussion of plans for eighth grade promotion and celebrating that promotion. Stacey Etters has several good ideas and is committed to making the promotion a festive occasion for the families. No motions or final decisions were made regarding the organization or contents of the promotion celebration. There was an extensive discussion of the various options Digital has for spending the $1,200 it earned through selling Entertainment Books. These options include typing software for each child, a new printer, a projector for presentations, and microscopes. No motions or final decisions were made regarding spending Digital’s $1,200. Celeste Harmon: Member Reports Tina Keester The Edudance and jump rope vendor contracts are being signed. The Edudance presentation to the parents will take place on May 6, 2008, in the evening. K-2 children are learning jazz dance on Fridays. Gymnastics will start up again when the wrestling room becomes available. (It will shortly be used for the middle school science fair.) Tina wants to buy a training bar for gymnastics and a crash pad because we don’t have any upper body equipment in our program, yet. The crash pad is $189 and Tina can try to get a used training bar for $250. There is $496.03 left in the budget for physical education. Tina made a motion to purchase, at a cost Not To Exceed $496.03, a crash pad and a training bar. Tammy seconded the motion. The motion passed unanimously. The purchase of these two items will fulfill our current gymnastic equipment needs. Developmental physical education is continuing with the first grade. This includes large muscle and gross motor development. The shade grant is moving forward. A dermatologist, Dr. Nancy Chen, has become involved, and that is required to obtain the grant. An extensive discussion was held regarding Health Week, which will take place the week of February 11, 2008. No motions were made, but plans for activities, contests, sales of jump ropes and visors, and volunteer coordination were discussed. Jami Baar As Jami was not present, no report was made. Tammy Cummings Tammy is working with parent Mrs. Muckridge regarding calendar magnets. Teachers are probably going to be preparing and presenting all activities for Dr. Seuss Day. The ASB is responsible for Civil War Day. Appreciation Day will be April 30, 2008. Andrea Egli We need a new coordinator for box tops / labels. Parent Lucy Rowe is willing to take on the task. With regard to the teacher wish list, through yesterday teachers have submitted requests for reimbursement in the amount of $230 total. Shelly Heyveld Parent Patricia Portlock is handling organization of the discount cards sale. Distribution is set for early February. The theme for the yearbook is Heritage’s five year anniversary. Parent Nancy Sticka is doing flyers and handling publicity for the upcoming Rubio’s lunch. Marc Lindsey As Marc was not present, no report was made. Kathryn Turner-Arsenault Mr. Goldstein has advised Kathryn that grades 4, 5, 6, and 7 will be participating in the annual VFW Essay Contest. Mr. Goldstein is going to check to see if eighth grade may also participate. Adjournment Tammy moved to adjourn the meeting at 10:49 a.m. Kathryn seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:49 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School February 7, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:12 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Secretary Kathryn Turner-Arsenault, and Member Tina Keester. Member Jami Baar and Member Marc Lindsey were not present. Treasurer Andrea Egli was present by telephone for a vote. However, for the balance of the meeting there was no quorum, although the members present generally agreed to discuss what was on the agenda. No vote was taken to approve Minutes from previous meetings as no quorum was present. There was no correspondence prepared on behalf of the PAB to be approved. There were no e-mail votes taken since the last meeting to be recorded in the Minutes for this meeting. Financial Report There was no bank reconciliation information available as Treasurer Andrea Egli was not present at the meeting. Old and New Business Andrea had questions about $51.00 that is in our bank account and to whom it belongs. Because no quorum was present this item will be discussed at the next meeting. Tammy stated that the February PAB newsletter cost $21.00 more than budgeted because more copies were printed than we had anticipated. Tammy will request an e-mail vote on this issue before the next scheduled PAB meeting. Tammy and Kathryn stated that this might be the appropriate time to review the PAB’s By-Laws for possible changes that will enhance the conduct of the PAB’s business during the 2008-2009 school year. Kathryn will send out an e-mail to the PAB members asking for possible suggested changes. Treasurer Andrea Egli was contacted by telephone at home so that a vote could be taken on a request by Mr. Macdonald to pay $120 for the Colonial Williamsburg on-line seminar for the Fourth Graders and so that a vote could be taken a request by Mr. Goldstein to pay $100 for a cowboy poet for Cowboyology Day. Tammy moved to pay $120 for the Colonial Williamsburg on-line seminar for the Fourth Graders, and to pay $100 for a cowboy poet for Cowboyology Day—taking the money from the budget for on-campus field trips. Kathryn seconded the motion. The motion was unanimously passed. The Book Fair is moving forward. It will be held the week of February 18. There is one more week left on the five-week Dramatic Arts contract with Siobhan Sullivan. The PAB will need to vote on new sections of future Dramatic Arts contract(s). Tammy stated that possible future “on-campus” field trips could be: (1) Colonial Williamsburg (internet); (2) forensic detectives; (3) two animal assemblies; (4) energy explorers; (5) pioneer days (hands on); (6) tide pools; (7) cowboy poet; (8) Cesar Chavez Day (not to exceed $100). Tammy will do an e-mail vote to approve on-campus field trips. Tammy stated that an additional computer for Volunteer Coordination will be placed in the PAB office in the Digital Academy. Tammy stated that vendors who are doing work paid for by the PAB must be fingerprinted and have a criminal background check. Tammy will do an e-mail vote regarding approving PAB funds to pay for the checks for the vendors already engaged by the PAB. Tina discussed Health Week. Heritage is inviting Digital students to come to Health Week activities. Mrs. Coe will be giving a dental hygiene talk to the Kindergartners. Mrs. Peuker is going to give a hygiene talk to grades three and five. The Sunwise packet arrived yesterday; it has curriculum assistance for teachers. Personnel from Rady Children’s Hospital’s Channel 10 bus are coming to talk about the 5-a-Day program with K-2 and 4th-6th students. On Tuesday there will be booths for food and food groups. Tina advised that the gymnastics bar and pad have been purchased and that the playground shade grant is moving forward. Shelly told the PAB that the discount cards are coming out with the progress reports. Each child will receive five to sell. With regard to the recycling program, no one has donated trash cans, yet. PAB made $115 on the January 30 lunch at Rubio’s. A budget is being worked on for the Auction Dinner, which takes place April 4. The deadline for items for class baskets to be turned in is February 29, 2008. Kathryn discussed the current gardening project, which is a rose bush to be planted by each of seven classrooms. Shelly stated that the cost of the business directory was $75.43 and the gross income was $310.00. Kathryn will send a thank you note to Kelly Martinez regarding preparing the business directory for the PAB. Tammy will be out of town on the day of our next scheduled meeting, so
the next meeting will be held on February 28, 2008, instead. Adjournment Tammy moved to adjourn the meeting at 9:50 a.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 9:50 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School February 28, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:10 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Secretary Kathryn Turner-Arsenault, Member Tina Keester, and Member Jami Baar. Member Marc Lindsey and Treasurer Andrea Egli were not present. There was no quorum present until 8:50 a.m. when Jami Baar arrived; however, no votes were taken until a quorum was present. Kathryn moved to approve the agenda. Tammy seconded the motion. The motion was approved unanimously. Tammy suggested two changes to the Minutes to be approved and her changes were generally agreed to. Tammy then moved to approve the Minutes for December 13, 2007; January 3, 2008; January 10, 2008; January 10, 2008, All Parents Meeting; January 24, 2008. Jami seconded the motion. The motion was approved unanimously. The Minutes for the February 7, 2008, meeting have not yet been prepared. There was no correspondence prepared on behalf of the PAB to be approved. The following will record an e-mail vote taken since the last meeting: Tammy moved that we commit to funding Heritage Drama with Tiffany Lopez for up to $2,000 for five weeks of instruction (30 minutes per class in school and 2 one-hour classes after school), continuing with another five weeks if self-supporting costs are covered during the first segment. Marc and Tina seconded the motion. The motion was passed on the aye vote of five people (Tammy, Tina, Andrea, Shelly, and Marc). Kathryn voted nay. Jami did not vote. Communications (input from school staff, parents, and the public via Board members) Parents are questioning dropping the drama class. The school wants to do a second interview with Tiffany Lopez. Mr. Macdonald has agreed to reimburse the parents for the unused portion of their after-school drama club fees, if necessary. Jami will be helping in the interview process.
Because Andrea could not attend the meeting, she had submitted the updated PAB budget via e-mail. That budget was discussed extensively, especially the allocation for on-campus field trips, as more fully set forth below under “Civil War Day Funding.” Old and New Business ¤ Planner money issue: The administration has agreed to let PAB keep, as part of our budget, the money made from selling planners. One suggestion of what to use the money for would be to buy lunch items for children who forget / lose their lunch. With regard to children not having their lunch, Jami suggested a program she knows about at another school where children who do not want parts of their lunch leave those items (clean and wrapped) on a tray for other kids to choose. ¤ Tammy moved to approve up to $162 to pay the Alphagraphics invoice for 350 copies of the February PAB Newsletter. Shelly seconded the motion. The motion was approved unanimously. ¤ Civil War Day Funding: Mr. Macdonald has asked the PAB for $1,250 to fund a portion of Civil War Day, which is being held on Saturday, March 1, 2008. The re-enactors have raised their price this year, but Civil War Day is considered by the PAB, the parents, and the children to be so important to our school that it will still be held in spite of the price hike. Tammy moved to approve $940 to go to Civil War Day from the budgeted amount for on-campus field trips. Shelly seconded the motion. The motion was approved unanimously. It was suggested that Mr. Macdonald could use $310 from his principal’s fund to make up the difference between $1,250 and $940. ¤ Tammy moved to approve a modified on-campus field trip budget, as set forth below. Shelly seconded the motion. The motion was approved unanimously. Money earlier allocated for on-campus field trips ¤ By-Law review for possible changes will be on the next agenda ¤ Tammy made a motion that the PAB pay for current vendors to be fingerprinted and criminal background checked, but that future vendors pay for their own fingerprinting and criminal background checks. Shelly seconded the motion. The motion was approved unanimously. ¤ There were no responses to the PAB newsletter blurb requesting suggestions for volunteer appreciation and asking whether or not funding appreciation efforts would be welcomed. ¤ PAB Elections: The deadline to turn in the one-page autobiography required under the By-Laws is 3:30 p.m. on March 3, 2008. Member Reports on Current Activities Tina: Jami: Tammy: Shelly: Kathryn:
Tammy moved to adjourn the meeting at 10:17 a.m. Kathryn seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:17 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School March 6, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:06 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, and Member Tina Keester. Member Marc Lindsey and Member Jami Baar were not present. There was no quorum present after 9:52 a.m. when Andrea Egli left; however, no votes were taken except during the time a quorum was present (except for the motion to adjourn). Jacqueline Thompson, one of the two new members of the PAB for the 2008-2009 school year, was also present. She currently has a child in second grade and a child in eighth grade. Tammy moved to approve the agenda. Shelly seconded the motion. The motion was approved unanimously. Tammy suggested change(s) to the February 7, 2008, Minutes and her change(s) were generally agreed to. Tammy moved to approve the Minutes as corrected. Tina seconded the motion. The motion was approved unanimously. Tammy suggested change(s) to the February 28, 2008, Minutes and her change(s) were generally agreed to. Tammy moved to approve the Minutes as corrected. Shelly seconded the motion. The motion was approved unanimously. There was no correspondence prepared on behalf of the PAB to be approved. There was no e-mail vote taken since the last meeting, so there was no need to record same in these Minutes. Communications (input from school staff, parents, and the public via Board members) At least two ideas for raising money were put forth by Tina and Jacqueline: (1) an internet jump-a-thon where money is pledged on-line; (2) using the “Bookmooch” site which is an on-line trading site for books. Jacqueline has informally inventoried the school’s supplies as she helped to clean out the Multipurpose Room for Civil War Day. We have “a ton” of donated stuff (desks, chairs, and computers) that we might want to auction at the dinner auction. There are 38 new trash cans, which could be used for a recycling program. Some of the items could be sold on Craigslist or the PAB could hold a swap-a-rama. Jacqueline knows, from having her own business, that the school can get up to $10,000 for being green. She agreed to be responsible for Heritage’s recycling program since she knows how to apply for grants and other monetary awards for going green, as well as what money might be available to us. Financial Report The Book Fair committee has decided to take books for the library in lieu of the amount of cash the school would otherwise receive from Scholastic. The value of the books is greater than the value of the cash. No major expenditures have been made since Andrea distributed a printed list of income and expenses for the last meeting. Mr. Macdonald has agreed to use his principal’s fund to pay $310 of the overall cost for Civil War Days. The budget for the April dinner/auction needs to be more detailed. Shelly will check with that committee. Old and New Business ¤ Forest Home Camp (the seventh grade field trip) needs a total $3,825 payment by next week. Heritage wants PAB to front the money and would reimburse the PAB when the children pay. Andrea made a motion to write a check not to exceed $4,000 for Forest Home, less any money paid by students by close of business 03/07/08. Tammy seconded the motion. The motion was approved unanimously. Before the PAB meeting was adjourned, Mr. Macdonald came in to advise that more students than previously thought wanted to go on the field trip and he asked for additional money. Andrea made a motion to amend the earlier motion. Andrea’s second motion provided that the PAB would write a check not to exceed $4,050 for Forest Home, less any money paid by students by close of business 03/07/08. Tammy seconded the motion. The motion was approved unanimously. ¤ By-Law review for possible changes will be discussed in May or June, after school gets out but before new fiscal year begins. ¤ Kathryn pointed out that the By-Laws require that not less than $2,500 nor more than $5,000 be left in the budget and bank account at the end of the fiscal year, unearmarked for any purpose, for the use of the incoming Board. She questioned whether the Board is keeping that provision in mind as it wraps up the current school year. This issue will be discussed more fully at a future meeting. ¤ Volunteer recognition: The teachers are planning a lunch for
the parents, but the date is, as yet, unknown. ¤ Saturday art and other enrichment classes: Kelly Gerardy might do a food, garnish, or cooking class; Tom Carroll had the idea for teaching art; Mr. Baldwin might be able to do a sports clinic; and Kathryn will talk to Martin Flores about doing a soccer clinic. Shirley Turner has volunteered to teach embroidery. The classes would take place on Saturday, April 26, from 9 a.m. to noon. It was generally discussed that the PAB might want to sell sandwiches (lunch) afterwards. The details for the day still need to be worked out, but there seems to be a general air of excitement about the idea. Digital Liaison Report Stacy Etters & Celeste Harmon: Neither Stacey nor Celeste was present so there was no report on Eighth Grade Promotion or Digital Needs and Requests. Member Reports on Current Activities Tina: The shade grant has been mailed and was received. On May 5, we will know the amount, if any. Last year there were 35 grants of up to $8,000 each. All the gym equipment is in the wrestling room, now. The gym instructor, Melinda, is checking on her insurance so she can provide the details to the PAB. Tina is already working on next year’s P.E. program. Jami: Jami was not present. Tammy: Tammy will be negotiating with Tiffany Lopez for the Dramatic Arts program. Because it is late in the semester, we might end up with one seven-week session instead of two five-week sessions. The school will sign the contract, not the PAB, because it is the school that has the power to cancel or reject the services provided. Jacqueline reported on Teacher Appreciation, which is one of the committees Tammy oversees. The afternoon will have an Oscar Night theme and will take place on a minimum day so that all the teachers may attend at the same time. The food will be heavy hors d’oeuvres, and the program will take place at the American Spirit Theater. Tammy advised that the administration has requested that all notices from the PAB for Heritage Notes go to Mr. Macdonald for his handwritten signature before being submitted to Vicky Keyser. Andrea: Andrea left the meeting before Member Reports were made. Shelly: The next yearbook meeting will be March 11. Shelly is not sure how the discount card fundraiser is going to turn out. Some parents don’t seem happy with having to sell them and some parents have been returning them unsold. Shelly will know better at our next meeting what the results will be. Marc: Marc was not present. Kathryn: Kathryn has met with Mr. Robertson about Cesar Chavez Day and he decided that he would teach the children about Cesar Chavez during the week of March 10 and would let the children know there would be a poster contest during the week of March 24. He will advise them that the prize will be an ice cream gift card. He will also tell the children about having birthday cake on March 31. Current gardening projects include starting to put in new planters and starting gardens after we return to school after Easter break. Adjournment Tammy moved to adjourn the meeting at 10:11 a.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:11 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School March 27, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:11 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Tina Keester, Member Marc Lindsey, and Member Jami Baar. Jami Baar had to leave at 10:00 a.m. Marc Lindsey had to leave at 10:02 a.m. Andrea Egli had to leave at 10:24 a.m. During the time when there was no quorum present, no votes were taken except for the motion to adjourn. Stephanie Boren, one of the two new members of the PAB for the 2008-2009 school year, was also present. She currently has a child in fifth grade. She left at 9:00 a.m. Also present for varying lengths of time were Director Jim Macdonald, parent Shelli Bobadilla, and teacher Shawna Nugent. Tammy moved to approve the agenda. Andrea seconded the motion. The motion was approved unanimously. Tina suggested a change to the March 6, 2008, Minutes and her change was generally agreed to. Tammy moved to approve the Minutes as corrected. Shelley seconded the motion. The motion was approved unanimously. There was no correspondence prepared on behalf of the PAB to be approved. The following e-mail votes taken since the previous meeting (on March 6, 2008) are recorded in the Minutes for this March 27, 2008, meeting: Tammy moved that we amend the earlier passed (at the March 6, 2008, meeting) motion to increase the check amount for the seventh grade field trip from $4,050 to an amount not to exceed $4,500. Shelly seconded the motion. The motion was passed on the aye vote of five people (Tammy, Tina, Andrea, Kathryn, and Shelly). Marc and Jami did not vote. Tammy moved that we approve the Auction Budget as follows: Food/drinks
$600; Supplies $200; Decorations $200; for a total budget of $1,000. Most
of the food is being donated, which is why the cost is so low. Andrea
seconded the motion. The motion was passed on the aye vote of six people
(Tammy, Tina, Andrea, Kathryn, Shelly, Marc). Jami did not vote. Tammy read a very nice letter from parent Barbara Parker giving ideas about volunteer recognition and thanking the Board members for their hard work. Financial Report No major expenditures have been made since Andrea distributed a printed list of income and expenses for the March 6, 2008, meeting. A teacher has misplaced a fifty dollar check that was given to her by the PAB as reimbursement. The stop payment charge would be $30. Marc made a motion to re-issue the $50 check and not to put a stop payment on the earlier item. Tina seconded the motion. The motion passed unanimously. Tammy stated that Mr. Goldstein gave the PAB a receipt for in excess of $37 for recyclables that he has turned in from the school. Old and New Business ¤ Dinner / Auction: Shelli Bobadilla made a presentation to the Board regarding the progress on preparing for the dinner/auction which is to take place April 4, 2008, including auction items available and ordering of the food. Based on Shelli’s presentation, Mr. Macdonald’s input regarding logistics, input from other parents, and the Board’s prior experiences attending auctions and Family Fun Nights, it was generally agreed that (1) the auction should be moved to Family Fun Night on May 2, 2008, (2) it should be held outside on the playground; (3) it should take no more than ½ hour and should take place during the d.j.’s intermission; (4) there should be live and silent auction items; (5) Marc Lindsey should be the auctioneer; (6) a note regarding the date change should be attached to the current issue of the PAB Newsletter, which goes out this week; (8) the money for pre-paid dinner tickets should be returned to the families who purchased the tickets, as soon as possible; and (9) PAB will pay for the tickets to items that are offered by the teachers (such as Padres game with a couple students, movie and popcorn with a student, et cetera). Andrea made a motion to move the auction budget for supplies and decorations to the Family Fun Night budget and to cancel the food budget. (The food has already been canceled.) Tammy seconded the motion. The motion passed unanimously. ¤ Forest Home Camp (the seventh grade field trip) has been paid for and the money reimbursed to the PAB. ¤ By-Law review for possible changes will be discussed in May or June, after school gets out but before the new fiscal year begins. ¤ Volunteer recognition (#1): Shawna Nugent made a presentation to the Board regarding volunteer recognition that the teachers are planning. It will be a lunch on May 20, 2008, with all of the food and preparations and clean-up being done by the teachers. ¤ Volunteer recognition (#2): It was generally agreed that, in addition to the teacher-provided lunch, the PAB should publicly recognize volunteers with the highest number of hours by putting an item in the Heritage notes. It was also generally agreed that it would be a good idea to have a raffle at Family Fun Night for volunteers with a large number of hours. ¤ Kids Night Out: Shawna Nugent made a presentation to the Board regarding Kids Night out. The next one will take place the evening of Friday, March 28, 2008. She has requested $50 for supplies and has enough children already signed up that the gross income will be at least $80. ¤ Heritage Fun Academy: Tammy presented a schedule and a sign-up form to the Board for its review and approval. The program looks amazing and many parents have volunteered to make it a success. It was generally agreed that a real publicity campaign is essential to make our first Academy popular and to ensure that future Academies are sought after as well. Jami suggested a visual presentation be made at the All Parents Meeting on April 3, 2008. Marc volunteered Karen Lindsey to possibly do a PowerPoint presentation. ¤ Dramatic Arts: Mr. Macdonald has prepared a letter to the Dramatic Arts parents offering (1) to refund their $10 for the week of afterschool Drama Club which did not take place, or (2) to take $15 off the cost of Fun Academy or Summer Camp. ¤ Summer Camp: Tammy presented a proposed budget for the three-week summer camp. She has found a possible paid co-director for the camp, and proposes using parent volunteers to cut down on the expense of staff members. A general discussion was held regarding legal requirements for camps and for employees. Tammy moved to approve the proposed budget for summer camp. Andrea seconded the motion. The motion passed unanimously. (A copy of the budget for summer camp is attached to these Minutes.) The summer camp will be presented at next week’s All Parent Meeting. ¤ New Drama Teacher: In addition to Tiffany Lopez, two other possible Dramatic Arts teacher are being interviewed and observed. Jami will be reporting back to the Board with her suggestions. It has not yet been decided whether Dramatic Arts will still be a program this year or if the school will “start fresh” in Fall 2008. ¤ Tammy made a motion to purchase the following raffle items for the All Parent Meeting next week: two (2) dinner tickets for $80 total; two (2) Starbucks cards for $10 each. The dinner tickets will be raffled to people who have volunteer hours on the books and the Starbucks tickets will be raffled to people who attend the All Parents Meeting. ¤ Kathryn reported on efforts to possibly get square dancing for the physical education program for sixth, seventh, and eighth graders for the 2008-2009 school year. A local square dance caller has informally proposed doing such a program for the Fall 2008 semester. The classes would take place on Wednesday afternoons, would last 45 minutes each, would be separated by grade, and, it is hoped, would be attended by local square dance volunteers to assist the students. Tina will put this proposal into her proposed physical education program which will be discussed at the first June 2008 meeting. ¤ Andrea and Kathryn discussed with the Board their concerns about
a waiver of liability that was provided by Astro Events with its Rental
Agreement for a “jumpie” for Family Fun Night. Kathryn had
rewritten the waiver and, after some discussion, agreed to add some language
and to forward the waiver to Astro Events. A copy of the revised waiver
is attached to these Minutes. Neither Stacey nor Celeste was present so there was no report on Eighth Grade Promotion or Digital Needs and Requests. Member Reports on Current Activities Tammy moved to adjourn the meeting at 10:52 a.m. Tina seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:52 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault RELEASE AND ACKNOWLEDGMENT OF RISKS The Heritage K-8 Charter Parent Advisory Board acknowledges that the activity to be engaged in through its rental of an Astro Events product on May 2, 2008, brings with it both known and unanticipated risks to the PAB, its guests, and its invitees. Those risks include, but are not limited to, falling, slipping, crashing, and colliding, and could result in injury, illness, disease, emotional distress, death and/or property damage. Astro Events of North San Diego agrees to provide to the Heritage K-8 Charter Parent Advisory Board, at no cost, a Certificate of Insurance with additional insured endorsement, naming the Heritage K-8 Charter Parent Advisory Board as the additional insured for any and all claims resulting from injury, illness, disease, emotional distress, death and/or property damage involving an Astro Events product rented by the Heritage K-8 Charter Parent Advisory Board on May 2, 2008. Astro Events of North San Diego and the Heritage K-8 Charter Parent Advisory Board agree that, in the event of a claim, demand, or litigation between them resulting from the rental of an Astro Events product by the Heritage K-8 Charter Parent Advisory Board on May 2, 2008, the prevailing party shall be entitled to reasonable attorneys’ fees and costs. Astro Events of North San Diego and the Heritage K-8 Charter Parent Advisory Board agree that, in the event of a dispute between them resulting from the rental of an Astro Events product on May 2, 2008, neither party shall be deemed to be the originator of this document, and neither party shall have this document construed more strictly against it than it is construed against the other party. Astro Events of North San Diego and the Heritage K-8 Charter Parent Advisory Board agree that any and all litigation between Astro Events of North San Diego and the Heritage K-8 Charter Parent Advisory Board resulting from the rental of an Astro Events product on May 2, 2008, will be governed by the laws of California and will be filed in the San Diego County Superior Court in the legally proper venue. The Heritage K-8 Charter Parent Advisory Board agrees to supervise both the equipment and its use at all time said equipment is in its possession. The Heritage K-8 Charter Parent Advisory Board acknowledges that it has received use directions and safety rules, a copy of which is attached to this Release, which it agrees to follow and utilize at all times during the operation and use of the Astro Events product. The Heritage K-8 Charter Parent Advisory Board and Astro Events acknowledge and certify that each has had sufficient opportunity to read this one-page document, that they understand its contents, and that they execute it freely, intelligently, and without duress of any kind, and that they agree to be bound by its terms. A fax copy of this original Release, with signatures, is as valid for all purposes as the original Release with original signatures would be.
Heritage Charter School April 3, 2008 MINUTES The April 3, 2008 All Parent meeting of the Parent Advisory Board was called to order at 7:00 p.m. by President Tammy Cummings. Director Jim Macdonald led the meeting in the Pledge of Allegiance. Marc Lindsey, Andrea Egli, and Shelly Heyveld conducted the raffles. The 50/50 drawing ($37 and $37) was won by Karen Sisco, who donated the money back to the school. The Starbucks gift cards were won by Marie Modgelin and Steve Waldron. The dinner gift cards were won by the Shore Family and the Etters Family, both of Digital Academy. Bill Barre of the Escondido Charter High School Parent Advisory Board made a pitch asking for volunteers for ECHS’s PAB from the Heritage/Digital parents who have children entering ninth grade next year. The PAB’s auction in fall 2007 raised over $20,000 and the PAB does other fundraising, as well. This year the PAB has presented movie night(s) and a Christmas dinner/dance for students and faculty, and will soon be presenting a teacher luncheon, $4,000 in scholarships, and a lockdown Grad Night at the school. Coach Snyder advised the audience that there will be no layoffs at ECHS or Heritage Charter even though the state has made significant budget cuts to education. Because of the budget cuts, however, fundraising has become even more important. On April 12, 2008, for example, there will be a fundraising activity at the American Spirit Theater which will include musical performances by Cameron Highlanders and by ECHS and Heritage Charter students. The dedication of the statues outside the American Spirit Theater will take place on May 28; more information will be forthcoming. Ratko Filipovich, the music director for Heritage Charter, opened his discussion by stating that Heritage’s music program and music room are organized and functioning well. He then announced that Heritage has a received a $1,000 grant from Lincoln Financial Media that he is using for audiovisual equipment and instruments. On May 9, 2008, the choir, band, and recorders will present a concert. Tammy Cummings explained the workings of the PAB election this year. There were seven positions open and seven people applied, making an election unnecessary. She then thanked Tina Keester and Shelly Heyveld for their hard work on the PAB and introduced the two new members, Jacqueline Thompson and Stephanie Boren. Tammy then discussed some of the recent on-campus field trips that PAB has funded with the money raised by Heritage’s parents: Civil War Days (a $1,200 donation), Pioneer Days, Forensic Detectives, and Sensory Safari, among others. Tammy stated that teacher Mrs. Curley and teacher Miss Nugent are currently working on the volunteer appreciation event which, based on feedback from parents, has been modified from previous years’ events in that it will take place at lunchtime. The luncheon is being completely organized, planned, and presented by the teachers because they really want to show their thanks for all the help they receive throughout the year from parents. As another volunteer appreciation event, the PAB will be having a raffle during Family Fun Night that will include all families that, by April 30, 2008, have volunteered double (or more) of the required yearly volunteer hours for the current school year. Jacqueline Thompson announced the upcoming Staff Appreciation event, which will have a Grammy theme and will include a lunch and a red carpet. It will take place at the American Spirit Theater. Tammy announced Heritage’s first ever Fun Academy, which will take place on April 26, 2008, from 9:00 a.m. to noon. The cost will be no more than $25 per child, with price breaks for siblings and children whose parents are instructing or helping. The money raised will go to support Heritage’s various enrichment programs. If programs such as this are successful, the pressure on the families to raise money through Entertainment Books and other sales could be lessened. The deadline to sign up for Fun Academy is Friday, April 11, 2008. Andrea Egli made the treasurer’s report. By the end of the school year, the PAB will have spent more than $25,000 on enrichment, including approximately $12,000 to physical education programs, $3,000 to on campus field trips, $1,500 to the art program, $2,000 in donations to classrooms, and various amounts to gardening, music, and Health Week. Andrea reminded everyone of Heritage’s Earth Day recycling program for April and that the classroom that brings in the most approved recyclables will receive $50 toward a celebration party. Andrea asked for a volunteer to organize the Campbell’s soup label fundraiser, suggesting this would be a good volunteer opportunity for someone who wants to volunteer from home. In addition, there is a bonus for turning in the labels by the end of April. Andrea announced that there have been two submissions made this year for the boxtops program and the PAB is awaiting the money from the program. Jami Baar announced that May 9, 2008, will be the last day to check out library books. She also let the parents know that the school has a policy that, if all books are not returned by a child, the child will not receive an end-of-year report card. The February 2008 book fair made a $2,000 profit, which will be put toward new books for the library, especially reference books, which is what the teachers have indicated are most needed. A second, very small, book fair will be held in the library with no frills and no profit, between May 13 and May 16. Children will be able to “buy-one-get-one-free” at this book fair. That way, children will have new books to read over the summer. Shannon Barre announced all of the upcoming yearbook deadlines, and appealed for additional pictures of school activities for the book. She said the middle schoolers are doing an excellent job on this project. Advertising for the yearbook runs $25, $50, and $100, depending on the size of the ad. Personal Displays of Affection (PDAs) can be purchased for $5.00 a piece. Shelly Heyveld announced that the PAB earned $99 from the March Rubio’s lunch, and that there will be a last Rubio’s lunch fundraiser for the year on April 30, 2008. Shelly reminded everyone that the discount card selling program is now over. The PAB will be charged for cards that are not returned, but will not be charged for cards that are returned. Shelly stressed that it is essential that all unsold cards be returned to the PAB because being charged for unreturned (and unsold) cards will lessen the profit on this fundraiser. Shelly discussed the Family Fun Night and Auction that will be held on May 2, 2008, although the auction will be a little different than previous years’ because it will be held outside on the Heritage playground during the d.j.’s break(s). The theme for the Family Fun Night is “Around the World,” and food and tickets can be pre-ordered. Jacqueline Thompson discussed next year’s recycling program, which is getting started this year. Grants of up to $10,000 are available to schools that show a commitment to recycling. In addition, Heritage could get a 30% reward to use for the playground substrate, depending on how much recycling is done. Tina Keester announced that the shade grant had been completed and the announcement of grant winners will take place on May 5, 2008. Tina also spoke about the playground fundraiser that will take place at Family Fun Night. People will be able to purchase tiles and then decorate them and the tiles will then be installed around the campus. Tina announced the Edudance and the jump rope program have been a great success and that she is looking at other physical education opportunities for next year, including square dancing with a professional caller. There will be a jump rope finale program at Heritage on May 12, 2008, from 1:00 p.m. to 2:30 p.m., as well as an Edudance finale program at the American Spirit Theater on May 6, 2008, from 6:00 p.m. to 7:30 p.m. Tina also announced that she is seeking additional grants for the physical education program, including a $10,000 grant from Nike, a $20,000 - $30,000 grant from Escondido Charitable Foundation, and a $10,000 running program from Saucony shoes. Marc Lindsey gave an entertaining presentation about the Otter Pops sale, which commences after school on April 7, 2008. Otter Pops from Costco, as well as volunteers to sell the Otter Pops, are being sought. Otter Pops from other stores are smaller than those from Costco, so will be sold for less than a quarter. Kathryn Turner-Arsenault listed the current gardening projects, including the roses which are now planted in pots around the school and the upcoming installation of seven planters, one for each K – 3 class, with different theme gardens for each one. Kathryn also told everyone that the Cesar Chavez celebration was a great success and included cake and games with strawberries as rewards. Mr. Robertson did a fantastic job with the fourth graders; they learned so much and were so eager about the subject; Mr. Robertson would like possibly to expand the Cesar Chavez celebration to third through fifth grade next year. Kathryn announced the “Si, Se Puede” Cesar Chavez poster winners, who each won coupons for Baskin Robbins ice cream: Christine Oliveira, Kristine Ocampo, Brianna Torres, and Cole Parker. Tammy Cummings explained the new Summer Enrichment Program that will be sponsored by the Parent Advisory Board and will cover the three weeks after Heritage dismisses for the summer but before other summer camp programs begin. The cost will be between $100 and $175 per student, depending on the week chosen and whether siblings are also enrolled. Before and After Care will be provided at an additional charge. The registration deadline is Friday, April 25, 2008. Classes for all students will include performing arts, sports, science, jump rope, and art & crafts. Each week’s program will celebrate a different theme. Director Jim Macdonald reminded all parents that STAR testing begins next week and he asked that all children be in bed by 7:00 p.m. each night (!) and that they bring a nutritious snack for the morning break. STAR testing last two weeks, begins at 8:45 each morning and ends at approximately 11:00 a.m. Mr. Macdonald announced that the school will be under construction during the summer break so there will not be K-3 regular summer school at the school. Instead, teachers will give the children packets and then meet with individual children on Wednesdays. For grades 4 – 8, only, those who need identifiable support will attend regular summer school at the Digital Academy from June 9 through July 3. Mr. Macdonald also announced that there have been some changes to the school calendar: (1) the auction will take place at Family Fun Night on May 2, 2008; (2) the Stone Soup play will be presented on April 29, 2008; (3) the Poetry Festival will take place on April 23 and 24, 2008. New parent orientations will be held on April 17 and April 22, 2008. The kindergarten parents will have an additional meeting on April 28, 2008. Mr. Macdonald also announced some changes to the traffic plan. New paint has been added to the traffic lane for after-school use to form “boxes.” Each box is 27 feet long and should hold one car. When a parent pulls up in line, he or she needs to fill the next available box. This will keep the cars separated and allow children to reach their parents’ car doors for easier ingress. Adjournment The meeting was officially adjourned at 8:15 p.m. and parents were released to obtain flyers and other information from tables outside and also to sign up for the Fun Academy. Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School April 17, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:05 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Tina Keester, and Member Marc Lindsey. Jami Baar was not present. Marc Lindsey, Andrea Egli, and Kathryn Turner-Arsenault had to leave before the meeting was adjourned. During the time when there was no quorum present, no votes were taken except for the motion to adjourn. Also present at the beginning of the meeting was Shannon Preciado, Family Fun Night Chair. Tammy moved to approve the agenda. Andrea seconded the motion. The motion was approved unanimously. No changes to the Minutes from two previous meetings were suggested. Tammy moved to approve the Minutes from the March 27, 2008, meeting and the April 3, 2008, All Parents Meeting. Marc seconded the motion. The motion was approved unanimously. There was no correspondence prepared on behalf of the PAB to be approved. There were no e-mail votes taken since the March 27, 2008, meeting to be recorded in these Minutes. Communications from Committee Chairs or Committee Members Shannon Preciado delivered the Certificate of Insurance from Astro Jump
to Andrea Egli, then Shannon updated the PAB on the preparations for Family
Fun Night, which will take place on May 2, 2008: Communications (input from school staff, parents, and the public via Board members) Kathryn reported that she had met parent Claudia Stockbridge, who has a daughter in seventh grade at Digital. Claudia had conveyed to Kathryn that she wanted to be more involved with the school but felt that the school and the PAB put up roadblocks, such as requiring the Digital and the Heritage parents to not have meetings specifically tailored to each group, not permitting Digital kids in the Edudance class, not permitting the Digital kids in the Dramatic Arts class, et cetera. Kathryn explained to Claudia that the PAB is working to include the Digital kids, and that we are thinking about how to include them in the Heritage PE program and in the enrichment programs. Kathryn and Tammy suggested to the PAB that Claudia might be a good liaison from Digital next year. Tammy suggested that we include Digital students in the Taco Tuesday and Pizza Friday events (or have such event on a Wednesday) so that kids from both schools can mingle. Financial Report The PAB has spent more than $25,000 on enrichment this year. This figure does not include non-enrichment items. All teachers have not spent their money from pizza sales. All the budgeted money for PE programs has been spent. There have been $40 in requests for return of Dramatic Arts money (for unused week at end of program). The money will come from the principal’s fund. Volunteer Appreciation has a $2,000 budget. There is a suggestion that the raffle prizes for volunteers that will be given out at Family Fun Night should be dinner certificates. Andrea will put a list of possibilities together, and the PAB can e-mail vote. $430 of $500 budgeted has been spent on music, so far. All of the on-campus field trip money will be spent. On May 8 the Wild Animal Park is coming to the school. Family Fun Night has been allocated $2,500 and we are so far within that, perhaps $1,500 so far, and the $500 for meat will be paid for out of this budget. Old and New Business ¤ By-Law review for possible changes (to be discussed in May or June 2008): Regarding the By-Laws requirement to leave $2,500 - $5,000 unearmarked for Board’s use next year, it was generally discussed that some money should be earmarked for following year(s), because commitments must be made and kept in order to have continuity in enrichment. This will be discussed in greater detail at future meeting(s). ¤ Fun Academy: Tammy has personally handed out 100 flyers to the car line in an attempt to encourage more children to sign up. Otherwise, everything is falling into place. ¤ Summer camp: E-mail has been sent to parents regarding summer camp and a paper notice is going out to the kids’ backpacks on Friday. ¤ Observation of Drama Teacher: Before the end of April, we will know who the teacher is for summer school. ¤ Otter pops: Going very well. We are making buckets of money for next year’s budget. ¤ Desire to continue with Rubio’s fundraisers for 2008-2009: Parent Nancy Sticka wants to do the promotion of the Rubio’s fundraisers next year. Also, Slices has offered a promotion for 20% of sales with a flyer. ¤ Parent Group of the Year 2008: The PTO to which this PAB belongs is offering a grant for the best eight parent groups. Kathryn will be preparing the grant application for the PAB’s review. ¤ Uniforms: Less than $5,000 is being held by the PAB that is owed to Corporate America, and it looks like the money will soon revert to us (because it doesn’t appear that Corporate America still exists). PAB may be selling the uniform leftovers (and keeping the money). ¤ Hats/Visors: True Grits has watch caps, visors, baseball caps with logos that we can sell. ¤ The PAB decided to have a lunch where we can review the year and make plans for next next year. The lunch will take place on Monday, May 5, 2008. Digital Liaison Report Neither Stacey nor Celeste was present so there was no report on Eighth Grade Promotion or Digital Needs and Requests. Member Reports on Current Activities Mr. Macdonald is meeting with a possible art volunteer for next year (because Ms. Lemming may not be able to be our art teacher next year). Lucy Rowe will stay on as the box tops volunteer, if we want. Vicky Keyser wants to take the lead in handling box tops and keep the money for the school (not the PAB). The PAB will discuss this issue in greater detail at a later meeting. Lori Meni is going to be the volunteer in charge of Cartridges 4 Kids (and has been in the past). Trina Sanchioli is going to be the volunteer in charge of Campbell’s Soup labels. The PAB has paid to the supplier 20% of the money we have taken in so far on discount cards. There are 303 cards missing. The company will charge us $1.00 each for the missing cards. The PAB’s profit will be approximately $2,400 - $2,500. Tammy moved to adjourn the meeting at 10:30 a.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:30 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School May 1, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:06 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. Marc Lindsey had to leave before the meeting was adjourned. Nevertheless, there was a quorum present at all times. Also present at the meeting was Stephanie Boren, 2008-2009 Board Member. Tammy moved to approve the agenda. Marc seconded the motion. The motion was approved unanimously. Kathryn did not distribute the proposed Minutes for the April 17, 2008, meeting until the beginning of this meeting, and she requested that the vote to approve the April 17, 2008, Minutes not be taken until the next meeting so that Members would have an adequate opportunity to review them. No motion was made to approve the Minutes. There was no correspondence prepared on behalf of the PAB to be approved. There was no communication from Committee Chairs or Committee Members. There was no communication from school staff, parents, or the public via Board members. There were no e-mail votes taken since the April 17, 2008, meeting to be recorded in these Minutes. Financial Report To date this year, Pizza Fridays have netted approximately $6,313. To date this year, Taco Tuesdays have netted approximately $4,239. Balls are being lost at an alarming rate (over the fence, for example) and so we need to replenish the supply. Children have begun bringing their own from home. As of today, Family Fun Night (which will take place tomorrow evening) income is ahead of outgo by approximately $1,088 and most of the pertinent invoices have been paid already. To date this year, Otter pops sales have netted more than $400. The first spring lunch at Rubio’s netted $115. The second spring lunch at Rubio’s netted $99.28. To date this year, the Discount Cards have netted $2,643 (but we still have some cards to return so we can avoid paying the $1.00 fee for each). Fun Academy netted $765. Summer camp has a gross income of $3,240 so far. (At this point, with the number of kids who have already signed up, the camp is already beyond the break-even point.) After expenses, we will net approximately $2,200. $4,716 has been paid out so far for PE programs for spring. There are still more invoices coming in. There has been $3,875 in yearbook sales, so far. Andrea has not yet received any reimbursement requests or invoices for Teacher Appreciation. So far, for the volunteer raffle to take place at Family Fun Night, Andrea has purchased four $50 restaurant gift cards, one $53 “Del Mar Fair” packet, at a total cost of $212. Additional prizes will be four 4-packs for the movies, four Sprinter passes, and two more Del Mar Fair packets. Before Family Fun Night, Jami will buy the two more Del Mar Fair packets and 16 total movie tickets. Motion: Andrea made a motion to expend not more than $500 for volunteer raffle prizes. Tammy seconded the motion. The motion was approved unanimously. To date this year, $2,735 has been spent for on-campus field trips. Andrea will buy a $51 gift card for the school as the way of returning the $51 made from the school selling planners to children when they lose theirs and then depositing the money in the PAB’s bank account. To date this year, the PAB budget is $9,500 in the black. Motion: Marc made a motion for Andrea to get change (petty cash) for Family Fun Night cash boxes in the amount of $455 ($300 in ones, $75 in fives, $60 in tens, $20 in quarters). Shelly seconded the motion. The motion was approved unanimously. Old and New Business Marc reported that Avistatech has agreed to donate fourteen microscopes to the school. This will allow an entire class to use microscopes at the same time (two students per microscope). All members cheered loudly. Sally Stevenson wants to have a Mr. Goldstein Day because Mr. Goldstein has been with the school since the beginning five years ago and he will be moving to Washington this summer. She has some really good ideas, including (1) Setting a Mr. Goldstein Day; (2) Having a contest—with a prize—to look like Mr. Goldstein, with a favorite tie, for example; (3) Buying lunch for Mr. Goldstein (and Mr. Robertson, with whom he often eats) at Panda Express; (4) Serving ice cream to all the kids at lunch time; (5) Having the children do class projects honoring Mr. Goldstein; (5) Having Mr. Robertson or Mr. Macdonald make a small speech to the kids about Mr. Goldstein’s contributions to the school. Another idea that the PAB came up with was naming the Poetry Festival after Mr. Goldstein. The discussion then morphed into the possibility of recognizing administration, staff, and teachers who have been at the school for five years. As of this year, Mr. Hendry, Mr. Robertson, and Mr. Goldstein meet that criterion. The ideas that everyone agreed on regarding recognizing a five-year anniversary were: (1) a perpetual plaque in the office with the names of five-year veterans, (2) $20 gift certificates for each five-year veteran; (3) recognition at the awards assemblies at the end of the year; (4) giving each five-year veteran the opportunity to complete a tile for our tile pillars. Marc Lindsey will contact a local trophy place about commissioning the perpetual plaque. Andrea will talk to Shannon Preciado (Family Fun Night chair) about making sure Mr. Goldstein, Mr. Robertson, and Mr. Hendry each get an opportunity to make a tile (paid for by the PAB). Motion: Tammy made a motion to increase the budget for staff appreciation by $200 to cover the five-year staff appreciation and Mr. Goldstein Day. Marc seconded the motion. The motion was approved unanimously. The money made at the bake contribution at the Poetry Festival was promised by the promoters to be spent on poetry books. $152 was earned and Jami will work with the 2nd, 3rd, 4th, and 5th graders to determine what titles they would like for the library. Jami has observed all three of the drama teachers proposed to work with Heritage on our Dramatic Arts program. She found that Tiffany Lopez had excellent student control and interesting curriculum, and Jami was very impressed by her. As this PAB has already approved hiring Tiffany Lopez for the Dramatic Arts program by earlier motion recorded in the Minutes of February 28, 2008, no additional motion was necessary. Shelly reported that Cynthia Diaz has done a fabulous job with the yearbook and Cynthia is requesting $85 to get thank you gift cards for yearbook helpers and Adam Robertson, a parent who spent more than 100 hours putting the yearbook together. Motion: Shelly made a motion to approve $85 to get thank you gift cards for yearbook helpers and Adam Robertson. Andrea seconded the motion. The motion was approved unanimously. Tammy reported that parent Claudia Stockbridge is considering whether she would like to be the Digital liaison for next year. Jami reported on a Spanish-language video series that she has seen that can be used to teach Spanish in the classroom. It consists of DVDs that are shown twice per week per classroom. The cost is $1,000 per class for first through sixth grades. There are no licensing fees and workbooks are included. No motions were made but this possible enrichment will be further considered at future meetings. Cynthia Diaz has reported to Tammy that the computer system for the school
is wholly inadequate for preparing yearbooks because they cannot save
generated work. Tammy advised the PAB that Marc believes there is a program
running in the background of the school computers that intentionally does
not allow children to save their work. The reason for this would be virus
avoidance. Jami suggested that next year the PAB might want to contact
a professional yearbook publisher to assist the Yearbook Committee. She
used such a publisher during Heritage’s first year and was very
pleased with the outcome. Tammy requested that Kathryn keep an eye out
for grants that can be used to purchase computer equipment for the school.
Digital Liaison Report Neither Stacey nor Celeste was present so there was no report on Eighth Grade Promotion or Digital Needs and Requests. However, Tammy advised that the Heritage eighth grade parents do not wish the PAB to provide anything for the ceremony. For this year, therefore, no PAB money will be spent on eighth grade promotion. Member Reports on Current Activities Tina reported that Velocity Sports is coming to the school on May 7 to give a PE demonstration on strength and motion training. Their program also has an education component, including anatomy and physiology. Jami has placed an order for a 2008 encyclopedia to replace the one we now have which dates from 1985. She has also ordered other reference materials and Magic School Bus books. She spent, to the penny, the $1,168 that she had available. Andrea reported that our former box top coordinator is bringing in a lot of box tops that she has not submitted that we can submit for next year, if they are not expired. Andrea reported that Lucy Rowe (box tops), Lori Meni (cartridges4kids), and Trina Sanchioli (Campbell’s soup labels) have all agreed to stay in their respective positions for the 2008-2009 school year. The PAB agreed that the live auction will take place at 7:00 p.m. at Family Fun Night and will last about twenty minutes. Kathryn is working on irrigation plans for the garden. Tammy suggested
that she contact Mr. Macdonald as a parent may be the one who is in charge
of watering the school. The last gardening project for the year will be
composting, and Kathryn is making a sign for each garden, to identify
the contents. Kathryn advised the PAB that, although she tried to time
the planting and the seeds to have them producing when school resumes
in August, she thinks there will be some produce which will be wasted
if it is not picked sooner. She asked for permission to give that produce
to the local homeless agencies (and pointed out we can use that fact in
future grants for gardening projects). The PAB generally agreed that giving
the produce away would be acceptable. Tammy moved to adjourn the meeting at 10:40 a.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:40 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School May 8, 2008 MINUTES The Parent Advisory Board meeting was called to order at 8:02 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. Marc Lindsey, Jami Baar, and Andrea Egli had to leave before the meeting was adjourned. Nevertheless, no votes were taken when a quorum wasn’t present. Also present at the meeting were Stephanie Boren, 2008-2009 Board Member; Jacqueline Thompson, 2008-2009 Board Member; Shannon Preciado, co-chair of Family Fun Night; Shellie Bobadilla, chair of the auction; Vanessa Estrada, co-chair of Family Fun Night; and parent Cynthia Diaz, a CPA specializing in non-profits. Director Jim Macdonald stopped in for a minute. In order to best utilize everyone’s time, discussions regarding Family Fun Night, the auction, and possible non-profit status for the Heritage parents’ fundraising efforts were discussed before any other business took place. It was generally agreed that this year’s was probably the best Family Fun Night ever. The PAB and guests discussed what went right, what went wrong, and what could be improved for the 2008-2009 Family Fun Night. A list of ideas that either were discussed at the meeting or were submitted to the secretary after the meeting is attached as an appendix to these Minutes. Parent Cynthia Diaz answered the PAB’s questions about tax issues, costs, liabilities, and benefits relevant to non-profit organizations. No decision was made regarding whether the PAB will become a non-profit organization in the future. Motion: Tammy moved to approve the agenda. Marc seconded the motion. The motion was approved unanimously. Motion: Tina moved to approve the Minutes for the April 17, 2008, meeting. Marc seconded the motion. The motion was approved unanimously. Motion: Tina moved to approve the Minutes for the May 1, 2008, meeting. Marc seconded the motion. The motion was approved unanimously. There was no correspondence prepared on behalf of the PAB to be approved. Communication from Committee Chairs or Committee Members is set forth, above. There was no communication from school staff, parents, or the public via Board members. There were no e-mail votes taken since the May 1, 2008, meeting to be recorded in these Minutes. Financial Report The Family Fun Night and the auction were both successful. Each probably netted approximately $5,000, but there are still receipts to come in and invoices to be paid. Old and New Business 114 tiles for the tile pillars have been sold to date. We need a better procedure for keeping track of donations and how those donations are used. A poor example of proper usage is a server that was donated to the K-8 school this year that was top-of-the-line and had thousands of dollars of software on it. The tech department from the high school came across the street, took the server, took the server apart, and used it for parts. This shocking action was roundly criticized by the Board members. Tammy announced that Mr. Macdonald has advised that the school is hiring a physical education teacher. This will have an impact on our budget because we will not need to purchase as many p.e. programs (such as Edudance) and we will not be paying the teacher’s salary. (That would be improper.) For the fiscal / school year 2007-2008, the PAB spent approximately fifty percent (50%) of its budget on physical education programs. This issue will be revisited this summer during discussions regarding the PAB budget. It turns out that there are four five-year employees at Heritage as of the end of this year: Mr. Hendry, Mr. Goldstein, Mr. Robertson, and Mrs. Keyser. As discussed at our last meeting and re-discussed today, we will be purchasing a perpetual plaque to be placed in the office, one $20 gift card for each five-year employee, and a tile for each to decorate and place on our tile pillar(s). Because the perpetual plaque costs more than we thought it would, because we have four employees (instead of three) to honor, and because the staff appreciation awards show cost $580 (plus whatever Jacqueline Thompson contributed out of her own pocket), a motion was made. Motion: Tammy moved that the name of the budget line item be changed from “Teacher Appreciation Lunch” to “Staff Appreciation,” and that the final budgeted amount for this year be $1,200 total. Kathryn seconded the motion. The motion was approved unanimously. With regard to volunteer recognition, Tammy has arranged for Vicky Keyser to place an item in the Heritage Notes recognizing those volunteers who have done more than twice the required hours. Also, the drawing for the volunteer recognition items that were supposed to be given out at Family Fun Night (but couldn’t be because the auction ran so late) will be held at the volunteer luncheon being sponsored by the teachers. It was generally agreed that the PAB needs to have a policy in place for next year for recognizing BIG volunteers, whether thank you notes, Heritage notes, small gifts, et cetera. This issue will be revisited during budget discussions this summer. Jami will speak at the volunteer luncheon to recognize those volunteers who went above-and-beyond the minimal requirement. Jami will also speak at the Friday awards assembly to honor Mrs. Keyser and Mr. Hendry. Shelly Heyveld will speak at the Thursday awards assembly to honor Mr. Robertson and Mr. Goldstein. Summer camp is still on track. Enrollment is still low. Expected profit is approximately $2,200. Digital Liaison Report Neither Stacey nor Celeste was present to make a report. Member Reports on Current Activities Tina reported that on May 12, 2008, from 1:00 to 2:20 p.m., there will be a jump rope field day for the physical education classes. The same afternoon, after school, the jump rope club will have a demonstration. Tina also reported that Heritage did not receive one of the 39 shade grants distributed May 5, 2008. Nationwide, there were more than 600 applications. We are going to try again next year, and will be seeking advice from one or more of the winners as to what they thought made their application stand out. The Velocity Sports program demonstration was yesterday and was very impressive. The teacher modeled the proper technique and the kids seemed to like that. Tina did not know why the Edudance evening program for parents was canceled. It appears that the administration canceled it, not the Edudance instructor. Mrs. Land, a parent who is working on her teaching credential, would like to teach developmental physical education at the K – 2 level. She would be helping the teachers with the equipment, as well. No other reports were made. Adjournment As there was no quorum present at the meeting, no motion to adjourn was made. The meeting adjourned at 10:40 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Suggestions for Family Fun Night / Auction for 2008-2009 1. Better control of the jumpie (this is a volunteer staffing issue) Heritage Charter School June 5, 2008 MINUTES The Parent Advisory Board meeting was called to order at 6:38 p.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. Also present at the meeting were Stephanie Boren, 2008-2009 Board Member; Jacqueline Thompson, 2008-2009 Board Member; “Coach” Dennis Snyder; and Veronica Farran. Coach stated that he had some information that he wanted to convey to the Board. This information was as follows: (1) Construction at Heritage K-8 is ongoing. It is hoped that it will
be finished before school starts in August. Sprinklers are being installed;
the bathrooms are being re-done; painting and carpeting are being re-done.
The city of Escondido is being very cooperative with the school regarding
plans and specifications. Coach left the meeting at this point, but Veronica stayed to the end of the meeting as liaison from the administration. Motion: Tammy moved to approve the agenda. Marc seconded the motion. The motion was approved unanimously. Motion: Corrections were made to the May 8, 2008, Minutes. Tammy then moved to approve the Minutes for the May 8, 2008, meeting. Marc seconded the motion. The motion was approved unanimously. There was no correspondence prepared on behalf of the PAB to be approved. Tammy asked Kathryn to prepare, on letterhead, a form letter to give to summer camp volunteers to show their community service hours. Communication from Committee Chairs or Committee Members: Jacqueline conveyed that she had been requested by Mr. Macdonald to obtain a skirt for the stage in the multipurpose room that would be used for special occasions and would reflect “Heritage K-8.” The skirt was not completed in time for eighth grade promotion and it was generally agreed that Jacqueline should cancel the order until further notice. She agreed to do so. Jacqueline reported that we have made $97 from the recycling program and that we have twelve bins on order to collect recyclables. Communication from school staff, parents, or the public via Board members: Kathryn conveyed that she had received a suggestion from Leanne Megna that the PAB put its Minutes and even its by-laws on the school website so they are more easily accessed by the parents. The ECHS PAB has its Minutes on the ECHS website and that’s what gave Leanne the idea. After a general discussion, Kathryn agreed to contact Glen Krause, the Escondido Charter District website manager, to ask if it might be possible for him to help us put our Minutes and by-laws on the school website. Marc stated that the purchase/donation of fourteen microscopes by Avistatech to Heritage is on hold pending the hiring of the new science teacher. Avistatech wants to make sure its money is well spent. There were no e-mail votes taken since the May 8, 2008, meeting to be recorded in these Minutes. Financial Report Andrea advised that Cynthia Diaz accidentally left four students off the gift card list for the 2007-2008 yearbook staff. She would like to buy four more gift cards. In addition, it was generally agreed the PAB would like to do something nice for Cynthia for all her hard work. Motion: Andrea moved to increase budgeted expenditures for the yearbook by $40 ($20 total for four students and $20 for Cynthia). Marc seconded the motion. The motion was passed unanimously. Mrs. Cooper at Digital Academy will be getting $100 from our classroom donation budget. No motion was necessary because we have $50 budgeted for each semester for each teacher already. Old and New Business The Board needs to be prepared to discuss possible changes to the by-laws at the next meeting. Kathryn suggested that the effective date on the 2007-2008 by-laws be changed to more accurately reflect that they were new and not “amendments” of any earlier versions. Then, the amendments the PAB makes this summer will reflect that they are amending and restating the 2007-2008 by-laws. It was generally agreed that was a good idea, but, under our by-laws, no motion would have been appropriate at that time. Also, the current by-law requirement to leave $2,500 to $5,000 in the bank account, unearmarked, at the end of each fiscal year is an issue that will be discussed at the June 30, 2008, meeting. Everyone was asked to come to the next meeting with any other suggested revisions they might have. Tammy stated that Brandy is exceeding our expectations as summer camp director. Jamie has also observed Tiffany Lopez working with her eight to ten drama summer camp participants. They appear to be having fun and Tiffany has submitted a budget for proposed costs for the end-of-camp production, which will be held on June 13 at noon in the American Spirit Theater. Parents will be making donations of needed items. No motion was made. Tammy stated that the Randy Harmons and the Welches gave money for lockers for the school and then changed the allocation to playground (when the lockers were donated by the Escondido High School District). We need to decide what we will do about raising money for substrate. No motion was made. Digital Liaison Report Neither Stacy nor Celeste was present to make a report. Tammy stated that she had been in contact with Lisa Cutler, a Digital Academy parent, who did a lot (more than fifty hours) of volunteer work last year and who might make a good liaison for next year. Lisa is considering it. Member Reports on Current Activities Tina stated that Debbie Negrete, a sixth-grade parent and dietician, is working on a program called “Hoops for Heart.” We will be hearing more about this program in the future. Tina has given information on possible playground structures to Veronica. Tina is still working on getting shade coverings. Costco has shade coverings on sale for $169 instead of $199. It was suggested that we might be able to pay for the shade coverings by selling advertising space to Palomar College on the side facing their campus. Possible changes to the pick-up/drop-off area are being discussed now by the administration and that will have an impact on the types and shapes of shade coverings we will need. Jami reported that the two-for-one book fair went very well. The next one will be one week earlier at the end of the 2008-2009 school year. Tammy suggested that we consider a coffee reception for kindergarten parents for the first day of school. She also threw out the idea of having a back-to-school picnic. No motions were made. Andrea reported that a lot of box tops and labels came in at the end of the year and they will be submitted in the fall. Kindergarten (Miss Rochon) won the Cartridges4Kids contest and they received $50 toward classroom items. Shelly reported that the discount card program is done. The PAB’s last check is going in. Also, the PAB made $112 on the last Rubio’s lunch. Marc stated that the “rolling cart potential purchase” issue is dead. There are currently four rolling carts available. Marc also said that his mom, Kay, wants to do a hot dog/hamburger day, but she only wants to administer it, not work it, because she’s 72 and she’s already working the Taco Tuesday program. Kathryn advised that the application for “PTO Group of the Year”
has gone in. The grand prize is $3,000. The winners will be announced
in August and a profile of the winning group will appear in the September
issue of PTO Magazine. Kathryn also talked about some ideas that she had
seen on the PTO website, including a “move it” night which
could include basketball pick-up games, jazzercise, yoga, healthy snacks,
and other fun physical activities and games that the children and the
parents could enjoy together. No motions were made. Adjournment The next scheduled meeting was supposed to be held on June 18, 2008, but neither Shelly nor Tina can attend on that date so it was generally agreed that the next meeting will be held on June 30, 2008, at 6:30 p.m. at the conference room at Escondido Charter High School. Tammy moved to adjourn the meeting at 7:56 p.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 7:56 p.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School June 30, 2008 MINUTES The Parent Advisory Board meeting was called to order at 6:37 p.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. Also present at the meeting were Stephanie Boren, 2008-2009 Board Member; “Coach” Dennis Snyder; and Palma Holland, who is the new Director for Heritage K-8. Motion: Tammy moved to approve the agenda. Marc seconded the motion. The motion was approved unanimously. Motion: Corrections were made to the June 5, 2008, Minutes. Tammy then moved to approve the Minutes for the June 5, 2008, meeting. Marc seconded the motion. The motion was approved unanimously. Approval of Correspondence Prepared on Behalf of PAB Pursuant to Tammy’s request at the last meeting, Kathryn had prepared, on letterhead, a letter to give to each of the summer camp volunteers to show their community service hours. She submitted those letters to the members for their review. Motion: Tammy moved to send the various letters to the volunteers. Marc seconded the motion. The motion was approved unanimously. Tammy stated that, as part of the summer camp budget, a $50 gift certificate is being purchased for Laura Shoquist, who worked really hard on making the summer camp a success. Communication from Committee Chairs or Committee Members: There were no communications from committee chairs or committee members Communication from school staff, parents, or the public via Board members: There were no communications from school staff, parents, or the public via Board members. Recording of E-mail Votes Taken Since the Last Meeting in Minutes for this Meeting: There were no e-mail votes taken since the June 5, 2008, meeting to be recorded in the minutes for this meeting. Financial Report Andrea was not at the meeting (car trouble), but Tammy conveyed that Andrea is waiting for the June bank statement before she can wrap up the current fiscal year. Also, Tammy conveyed that the final check from Cartridges for Kids is in, in the amount of $281. Old and New Business The most pressing issue for this meeting was the discussion of possible changes to the Bylaws. The following suggestions, and others, were discussed, and Kathryn agreed to put the discussion into motion form and submit same to all members more than two weeks prior to the next scheduled PAB meeting, which will be July 24, 2008: (1) Clearing up the language in Article VII, sections 4 and 5, where
there appears to be a redundancy. Digital Liaison Report Neither Stacy Etters nor Celeste Harmon was present to make a report. No new liaison for the 2008-2009 fiscal year has stepped forward as of yet. Member Reports on Current Activities Tammy reported that summer camp made a $3,000 profit. She was very pleased with the program, the outcome, and the money made on this fund raising activity. Some thoughts the she has for making next year an even greater success include (1) lowering the price; (2) a discount for signing up for all three weeks. Coach Snyder’s Report to the PAB Coach Snyder introduced Palma Holland, who will be the director of Heritage K-8 next year. She stated that she was very happy to be in her new position and is excited to see where the year is going to lead. She and Coach and Veronica Farran have been working together, and will be working with the teachers, to identify the best programs and procedures for the school and implementing them in the coming year. Coach led discussions of the following issues based on decisions he had already made: (1) Next year there will be no auction on either side of the street.
Heritage will have (a) Family Fun Night, (b) Back to School Picnic, (c)
Otter Pops, (d) Fun Academy, (e) Staff Appreciation, and (f) Book Fair.
PAB Concerns about Changes to the Structure of Heritage Jami expressed concern that the library may not be open enough hours during the week to take care of the additional number of students expected at the school in the fall. Palma told her it is definitely possible that the library can be opened for more hours and asked Jami if she would be available. Jami said she would and was very pleased that the library will be getting more use. Kathryn raised concerns with whether the Foundation, and Coach, will really spend the money gathered through a pledge drive on the items for which those pledges are purportedly made, given that promises made in the past have not been fulfilled. She stated that she believes Coach is leveraging her daughter’s education (as a seventh grader at Heritage) in pursuit of capital improvements. Coach asked whether it would have been better, for example, for him not to build the American Spirit Theater, at all. Kathryn replied that the American Spirit Theater was built with private money (bonds) and the proposed capital improvements at Heritage are relying on monies (donations) shifted from children’s programs to construction. Kathryn pointed out that, during the first year of the school, parents raised money for a playground and there was a “thermometer” outside the office to show how much money had been raised. When the children returned in the fall of the second year, the parents were told that the fence around the school had cost too much money and there was thus no playground. Heritage is now entering its sixth year and there still is no playground. Kathryn reminded Coach that, at the beginning of the school, he told the parents that the school would never get any bigger (than 230 students), and, if more students were added, they would be added at a different location. We are now entering our sixth year and there are going to be approximately 340 students on this campus, not including Digital students. Coach said he remembers saying that Heritage would have two classes for each grade. Kathryn replied that that is not true. Kathryn told Coach that when the school opened parents were told that
seventh and eighth graders would get Latin; she put her son in this school
specifically for that reason. Two years later, when Kathryn asked Coach
why there was no Latin in the seventh and eighth grades, he told her she
must have misunderstood. At the PAB meeting, Kathryn insisted that she
had not misunderstood. Coach explained that the Latin classes were the
idea of the first director, who left the school one week before it opened,
and Coach had never wanted Latin so it was never taught. At different times, Coach Snyder invited Kathryn and Marc to take their families to other schools if they don’t like the changes at Heritage. Both Kathryn and Marc declined the invitation, Kathryn saying she preferred to work for change within the structure of the school, and Marc stating that the school is meeting his family’s needs, but he has questions and concerns about the direction the school is going. Adjournment The next meeting will be held on July 24, 2008, at 6:30 p.m. at the conference room at Escondido Charter High School. The meeting adjourned at 8:26 p.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault
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