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Board of Directors Links for H K-8 Staff/Students when - Heritage K-8 Internet Authentication - Teachers/Staff Offsite Email - Webmaster Glen Krause |
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Heritage K-8 Charter School"Education Is Our Business"PAB (Parent Advisory Board) 2007 Minues PAB
Heritage K-8 Charter School August 30, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:00am by our president, Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Leanne Megna, Kathryn Turner-Arsenault, Marc Lindsey, Tina Keester, and Jami Baar. After the Minutes from the August 16 meeting were read, Marc moved they be approved with an addendum regarding discussion of unapproved check requests. Old Business: Kathryn highlighted changes suggested for the bylaws during and since our last meeting. Andrea moved that the bylaws be approved as proposed, with Shelly seconding. The bylaws were approved by unanimous vote. Financial Report Treasurer Andrea Egli gave a report regarding deposits made into the new Washington Mutual account, stating we must have a copy of the tax ID# to have the account opened officially. Tammy, Andrea, and Tina will research to find the number. After the final outstanding check is confirmed as cleared in the Mission Federal account, the remaining funds will be transferred to Washington Mutual and the Mission Federal account will be closed. Andrea submitted to the Board a copy of the Mission Federal Bank statement from 07/31/07 and a print-out of the bank reconciliation reports from Quicken to show that the bank statement matched what she reported we have in that account. Discussion ensued regarding the $1250.66 invoice (# TW-K8-28) received from Escondido Charter High School for the Heritage Charter ball walls. The invoice includes supplies and labor not approved by the Board. The original amount for the ball walls as requested by Mr. Macdonald at the June 28, 2007, meeting and approved by the Board was $350.00. $350.00 was then donated to the PAB by John Stevenson Plumbing & Electric to pay for the ball walls. Marc donated his labor for the ball walls but incurred expenditures of $280.80. Andrea moved to reimburse Marc $280.80 for ball wall supplies and to pay the approved amount of $350.00 to ECHS. The motion was seconded and passed unanimously. Tammy moved that Miss Ravelo be reimbursed $43.66 for the “Welcome Ice Cream Social” that she organized for incoming kindergarteners’ families. As part of the motion, Tammy asked that a note to Miss Ravelo be included asking that the Parent Board be invited next year to the ice cream social to meet the new families. Marc seconded the motion. The motion was approved unanimously. The Board discussed and generally agreed that all expenditures need to go through the Board for approval before any money is spent. No motion was made. The previous reimbursement form needs to be updated and Andrea agreed to do that and to give the updated form to Mr. Macdonald for approval before the Board starts using it. Leanne suggested the Board order a stamp saying “Parent Advisory Board” for incoming checks. New Business: The Board has been advised that Heritage Digital Academy would like to have representation at our Board meetings. In addition, Leanne Megna had suggested that having an administrative liaison from the school attend the Board meetings would help the Board to obtain information and school policy in a more timely fashion than otherwise might be possible. As a result of this input, Article XII of the current bylaws was written to discuss non-voting liaisons to the Board. These non-voting liaisons will include an Administrative Liaison and a Digital Academy liaison. Leanne Megna will remain with the Board in an Administrative Liaison position but will no longer be our secretary or a voting member. The Administrative Liaison role will be shared between Leanne Megna, Vicky Keyser, and possibly Teresa Brewer. As Leanne is no longer our secretary, Jami Baar took the notes for the August 30, 2007, meeting, but Kathryn Turner-Arsenault was unanimously voted in as the secretary. Motion by Shelly, seconded by Andrea. There are two interested ladies whom Tammy will contact and invite to attend meetings as non-voting participants from Digital Academy. There is an expectation that at least one Digital parent will run for the Board in the next election. Tina Keester gave a very thoroughly researched P.E. report. We agreed the SPARK program is not a good option now because of the training involved. We agreed that Edudance, Gymnastic equipment, and the Jump Rope Champion would be the best use of current available funds. The cost would be approximately $6,720.61. The Edudance and Jump Rope Champion are 12 week courses and could start now. Tina will talk to Mr. Macdonald regarding these programs ASAP. She will also put together a notebook with equipment donation requests, pictures, and descriptions, and put it in the office for parents to choose what they would like to donate. We all agreed that the Board can give input, but Mr. Macdonald has the final approval on P.E. classes because they are part of the curriculum. We need to keep communication open to inform parents on school needs. Marc showed the newsletter his wife put together for escrip. The escrip handout will be given to the Office for approval and distribution with the students’ Friday folder. There was discussion on a Robotics Club which would start in September. We agreed we need more time to properly promote this club and that the middle school Invention Convention in the spring could be used as a catalyst for those interested in working on robots over the summer and fall. This could possibly involve a Legoland donation. Note was made that Arlene Cafini contacted Legoland last year regarding product donation for the school. If we wish to implement the Robotics Club program beginning Fall 2008, a request to Legoland for donations will need to be made prior to December of this year. Jami Baar requested $400.00 to purchase a bar code scanner, book plates, and book plate covers for the Library. The Library currently uses a borrowed scanner from ECHS. Tammy moved that not more than $400 be released upon invoice and Shelly seconded the motion. The motion was passed unanimously. The meeting was adjourned at 10:30 a.m. The next meeting will be September 13, 2007, at 8:00 a.m. in the Digital Academy. Respectfully submitted, Heritage K-8 Charter School September 13, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:10 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. In addition, Heritage/Digital employee Teresa Brewer acted as the Administration Liaison to the meeting. Parent Stacy Etters attended as a liaison from Digital Academy. Parent Mike Etters attended as an interested parent. Tammy Cummings moved that the Agenda for the meeting be approved. Shelly Heyveld seconded the motion. The motion was approved unanimously. Tammy Cummings moved that the Minutes from the August 30, 2007, meeting be approved. Andrea Egli seconded the motion. The motion was approved unanimously. Financial Report Treasurer Andrea Egli presented a financial report, including a Washington Mutual account statement and reconciliation and a Mission Federal Credit Union account statement. There has been no transfer of funds from the Mission Federal Credit Union account to the Washington Mutual account because one of the previous board members with signatory authority must sign the check to transfer the funds. Andrea Egli moved to ask Duane Canfield to write a Mission Federal Credit Union check to transfer the money to Washington Mutual. Shelly Heyveld seconded the motion. The motion was approved unanimously. Once the money has been transferred, the Mission Federal Credit Union account will be closed. Andrea agreed to formulate a procedure for dealing with pass-through checks, where the money is neither income nor expense to the PAB, but an accommodation for students paying funds to vendors (such as for field trips). Andrea also agreed to formulate a procedure for dealing with checks paid to the PAB that bounce. New Business: Kathryn Turner-Arsenault moved to approve an Agenda format (which was previously circulated to the members via e-mail) for meetings for the 2007-2008 Board meetings. Shelly Heyveld seconded the motion. The motion was approved unanimously. Kathryn Turner-Arsenault moved to approve a letterhead format (which was previously circulated to the members via e-mail) for correspondence for the 2007-2008 Board term. Andrea Egli seconded the motion. The motion was approved unanimously. Tammy Cummings moved that the Board have a general rule that correspondence be signed by the president or his/her delagatee. Kathryn Turner-Arsenault seconded the motion. The motion was approved unanimously. Tammy Cummings moved that the Board approve a meeting schedule through November 2007 (which was previously circulated to the members via e-mail). Jami Baar seconded the motion. The motion was approved unanimously. The schedule is as follows: September 27, 2007 8:00 a.m. Kathryn Turner-Arsenault moved to approve and place in the current Minutes
the e-mail vote held between the August 30, 2007, meeting and September
13, 2007, regarding purchase of P.E. equipment. Shelly Heyveld seconded
the motion. The motion was approved unanimously. The e-mail vote took
place between 10:00 a.m. on September 10, 2007, and 4:00 p.m. on September
11, 2007. The e-mail vote was accomplished as follows: Tammy Cummings
moved that the PAB “approve the release of funds for purchase of
up to $6615 in PE Equipment and PE Instruction as outlined below and discussed
in our Aug. 30th meeting (all figures should be considered estimates,
but total amount listed above [$6,615] should not be exceeded): Kathryn Turner-Arsenault read aloud a cover letter she had drafted at the PAB’s request to go along with the $350 check from John Stevenson Plumbing & Mechanical, Inc., to Escondido Charter School District. There was some discussion regarding the fact that Mr. Macdonald has requested that we forward the check and cover letter to him and that he will forward it to the School District. Kathryn moved that the cover letter be approved for sending and that she sign it and deliver it to Mr. Macdonald with a cover letter to Mr. Macdonald regarding same. Marc Lindsey seconded the motion. The motion was approved unanimously. There was extensive discussion regarding finalizing the budget amounts for the fiscal year 2007-2008 (income and expenditures). Andrea Egli agreed to finalize the budget with the numbers agreed on by the Board members. She will then forward to all Board members via e-mail the proposed budget along with a request for additional comments. It was generally agreed that the budget would contain a line item for $2,000 for classroom donations expense. The donations would take the form of $50 in classroom supplies to each teacher. Each Friday, $50 from the pizza sales of that day would be earmarked for one teacher’s classroom. By the end of the school year, all teachers’ classrooms would have received a donation. Tammy Cummings agreed to draft procedures regarding distributing the classroom donations. Discussion of the Library Wish Bowl was included in the Agenda for this meeting, and it was agreed that the Library Wish Bowl is the “Library Incentives” line item expense. A review of the updated school calendar from Connie Phillips (Heritage’s liaison with the high school) was included in the Agenda for this meeting, and it was agreed that Tammy Cummings would e-mail the calendar to the Board members before the next meeting. Marc Lindsey’s wife, Karen Lindsey, has offered to prepare a regularly published newsletter for the Board. It was generally agreed that a newsletter is one very good way to communicate with parents about the Board’s activities. Anyone who has an item for the newsletter can e-mail it to Karen at Marc’s e-mail address and she will put it all together for the Board. Because of the intense and lengthy discussion of the budget, there was little time to discuss the agenda for the October 4, 2007, general parents’ meeting. Therefore, Tammy Cummings requested that anyone with ideas for the meeting agenda, or for the raffle items, e-mail her with those ideas, which will be discussed at the Board’s next meeting on September 27, 2007. Marc Lindsey’s mother, Kay Lindsey, has come up with a great idea to raise money: “Taco Tuesday.” This regular weekly lunch function would be similar to Pizza Friday, but the lunch offered would include tacos, a juice box or other healthy drink, and a cup of peaches or applesauce or other fruit. Marc and Mrs. Lindsey felt that having fruit cups would limit the problem of whole fruit (apples, for example) going straight into the trashcan the way they seemed to last year with the subway sandwich lunches. In order to get the lunch program started, Mrs. Lindsey was merely waiting to get written authorization from the Board to do so. The Board, upon seeing the proposed written authorization letter, generally agreed that such authorization would also legitimize Mrs. Lindsey in the eyes of the vendors with whom she will be negotiating, and help her to accomplish her task more easily. Tammy Cummings moved that the proposed letter, which she had already signed, be approved by the Board. Kathryn Turner-Arsenault seconded the motion. The motion was approved unanimously. The Board briefly discussed three concerns raised by parent(s) who communicated
with Jami Baar during the last couple of weeks. Because Jami had to leave
at 10:10 a.m., she was not able to participate in the discussion, but
it was generally agreed that: The Member Reports on Current Activities were postponed until the beginning of the next meeting, on September 27, 2007. Tammy Cummings will be reminding everyone of their committee assignments to ensure that nothing is overlooked. This Board will try to have Member Reports on Current Activities at all meetings. Tammy Cummings moved to adjourn the meeting at 10:30 a.m. Marc Lindsey seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:30 a.m. The next meeting will be September 27, 2007, at 8:00 a.m. in the Digital Academy. Respectfully submitted, Heritage K-8 Charter School September 27, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:03 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey. Marc had to leave early to attend to other business but, even with his departure, there was a quorum present for the balance of the meeting. In addition, Heritage/Digital employee Leanne Megna acted as the Administration Liaison to the meeting, and arrived at 9:50 a.m. Parents Stacy Etters and Celeste Harmon attended as liaisons from Digital Academy. Tammy Cummings moved that the Agenda for the meeting be approved. Andrea Egli seconded the motion. The motion was approved unanimously. Tammy Cummings moved that the Minutes from the September 13, 2007, meeting be approved. Shelly Heyveld seconded the motion. The motion was approved unanimously. There was no correspondence from the Board to approve. As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. Financial Report Treasurer Andrea Egli presented a financial report. There were no bank statements to present since the month has not changed since our last meeting and the banks have, therefore, issued no new statements. Andrea is waiting for more information regarding e-scrip before she gets that account started. Andrea is still working on closing the account at Mission Federal Credit Union. There is $15,000 approximately in the Washington Mutual account, including pass-throughs for small field trips. The majority of the money is from Entertainment Books. There have been two incoming bounced checks, so far. One has already
been paid; Andrea is working on the other one. Andrea presented her proposed procedure for dealing with returned checks (a marked-up copy of which is attached to these Minutes). Andrea moved to approve the procedure (as edited); Kathryn seconded the motion. The motion was approved unanimously. Old Business Marc Lindsay updated the PAB on the status of Taco Tuesdays and discussion ensued regarding the prices and contents of the lunches, as well as how best to efficiently serve all the children who want to participate. Because it was trying to determine if the same procedure would be effective for Taco Tuesdays, the PAB discussed procedures for purchasing pizza and accompanying side dishes and drinks. No action was taken. Marc is building the Art Cart. He has a tentative design. Painting of the racketball court lines and a line on the walls (showing “in” or “out”) is being done. The PAB Newsletter will be distributed to classrooms to go home with students on September 28, 2007. The budget (Revision 1 9/13/07) was discussed by the PAB. The discussion
included the following: Tammy moved to approve the budget; Jami seconded the motion. The motion was approved unanimously. Discussion of the PAB possibly forming a 501(c)(3) corporation was tabled. Discussion of the upcoming All Parents Parent Advisory Group meeting
included: New Business: At the beginning of the meeting, Celeste Harmon, the other parent who wishes to be a liaison between the PAB and Digital Academy, was introduced to the PAB, and the PAB members and Stacy Etters introduced themselves to her. The PAB discussed Mr. Goldstein’s request for a trash can for recycling. No action was taken. The PAB discussed a funding request for bracelets for our Veterans’ Day celebration on November 7, 2007. It was decided that Kathryn would approach the recruiters on East Valley Parkway about donating the bracelets. The PAB discussed a funding request for a custom (white tiger) front mat for the office. The matter was tabled. The PAB discussed a funding request for playground substrate, which will cost approximately $12,000, not including construction. No action was taken. The PAB discussed a funding request for magnetic school calendar signs with school logo to distribute to parents. The matter was tabled. The PAB discussed purchasing thank you cards. A box of thank you cards has already been delivered to Kathryn by Leanne Megna. They apparently were purchased or donated by a previous PAB. Therefore, the matter was tabled. The PAB discussed purchasing office supplies. The matter was tabled.
Tammy Cummings moved to adjourn the meeting at 10:45 a.m. The motion was seconded and approved unanimously. The meeting adjourned at 10:45 a.m. The next meeting will be October 4, 2007, at 6:00 p.m. in the multipurpose room. It will merely be a “dress rehearsal” of the All Parents Meeting which will take place at 7:00 p.m. that same night. The next business meeting of the PAB will take place at 8:00 a.m. on October 11, 2007, at the Digital Academy. Mr. Macdonald will be invited to attend so we can discuss current projects and future plans with him and he can give us information about whatever topics he chooses. Respectfully submitted, Addendum At the PAB’s meeting prior to the All Parents Parent Advisory Group meeting on October 4, 2007, Tina Keester asked for approval to spend $450 from the P.E. budgeted amount to provide jump rope classes to the first graders, once each week, for the next nine weeks. The cost is $25 per class, or $50 per week for 9 weeks ($450). A quorum was present at the time Tina made the request. Tammy made the motion. Shelly seconded it. The motion was approved unanimously. Heritage K-8 Charter School October 4, 2007 MINUTES The October All-Parent Meeting of the Parent Advisory Board was called to order at 7:00 p.m. by President Tammy Cummings. All Board members (President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Jami Baar, Member Tina Keester, and Member Marc Lindsey) were in attendance. Celeste Harmon and Stacy Etters, Digital Academy’s liaisons to the PAB, were also in attendance. Shawna Nugent, teacher, led the Pledge of Allegiance. Tammy Cummings and Jami Baar passed out blank Parent Survey forms (a copy of which is attached as an addendum to these Minutes) to all attendees. Tammy explained that it is the PAB’s hope that, through the use of this survey, the PAB can determine how Heritage’s parents would like to raise money and how they would like to see that money spent. Tammy and Marc Lindsey conducted a fun group icebreaker, asking questions about Heritage and its history, and tossing stuffed bears and white tigers to people who answered the questions correctly (or close enough). Jennifer Cooper, of Digital Academy, presented information regarding Digital Academy, its place in the Escondido Charter family, and its connections with the Parent Advisory Group. Board Reports Andrea Egli gave a Treasurer’s Report, briefly speaking about the budget that was recently approved by the PAB. She also let everyone know that the gross sales of Entertainment Books were a little over $13,000 and the net to the school was very close to $6,000. Luci Rowe, at Andrea’s invitation, outlined the Box Tops / Labels program and the motivating contests that will be taking place during October to encourage families to donate box tops and labels. Andrea also let the Group know that Cartridges 4 Kids is an ongoing effort by the PAB and more information will be coming about that fundraising activity. Jami Baar discussed Original Artworks and invited parents to visit her Original Artworks display table at the back of the room. She also let the Group know about current activities in the Library and that our Book Fair will be held this year in conjunction with Back to School Night week. Back to School Night will be held on February 20 and 21, 2008. Jami’s Book Fair Committee is already up and running. Shelly Heyveld invited everyone to come to the first Scrapbook Club meeting, which will be held from 3:00 p.m. to 9:00 p.m. on October 20, 2007. Dinner is included in the $20 entry fee. The Scrapbook Club is considered to be a fundraiser for the PAB and the money raised will be income to the PAB. Shelly let everyone know that our first Rubio’s fundraiser was a great success. In fact, at the next Rubio’s fundraiser (October 19), Rubio’s has promised to have extra staff on hand to handle the crowd. Heritage gets 20% of Rubio’s intake from these fundraising lunches; our first effort raised a little less than $200. Shelly assured everyone that Family Fun Night is on the calendar for this year and that the Family Fun Night committee is already getting plans underway. Shelly also raised the possibility of preparing a Business Directory for Heritage parents. A Business Directory would contain information about families at Heritage who have their own businesses (or work in a business that wants to be listed). The Directory would be distributed to all Heritage families so one could hire work done from a business/family that is already a known entity. Finally, Shelly promised more information upcoming regarding summer camp for interested Heritage children. Tina Keester discussed the P.E. equipment that has been purchased with PAB funds or donated by parents for Heritage’s children this year. These include jump ropes, balls, and gymnastics equipment. In addition, Tina announced that the PAB had just voted to fund jump rope class for the two first-grade classes, who will receive one session of instruction for each of the nine weeks remaining in the semester. The second and third graders have already been receiving jump rope class and that will continue until at least the end of this semester. Tina talked a bit about the Edudance classes in which the sixth, seventh, and eighth grade students are involved. She invited all parents to visit the P.E. program’s table at the back of the room to see video regarding Edudance and to get more information about Heritage’s plans for the 2007-2008 P.E. program. Tina also invited all parents to attend a dress rehearsal for the end-of-semester “Showcase.” The dress rehearsal will take place on December 10, 2007, during school at the time that each grade has its P.E. class. The “Showcase” performance will take place in the evening, in the middle of December, on a date still to be determined. Tina talked about the P.E. Wish List (a list of physical education equipment that parents can purchase and donate to the school) and reminded parents that they can refer to the pink notebook in the front office for the updated wish list. Finally, Tina requested that anyone interested in volunteering to assist with teaching gymnastics contact her. Marc Lindsey discussed two items: escrip and the taco lunch program. He explained how easy it is to sign up for the escrip program and that, once a family has signed up, money is transferred from the vendor (Vons, for example) to the school, with no further effort needed by either the family or Heritage’s volunteers. Patricia Portluck, a parent, pointed out that Macy’s is another good option for e-scrip income. Marc then discussed the Taco Lunch Program, and announced that our first Taco Tuesday will be October 9, 2007. He asked that all parents who wanted their children to participate in Taco Tuesdays return their form showing how many tacos they thought their kids would be buying. This will help the Taco Tuesday volunteers calculate how many lunches they will need to have on hand. Kathryn Turner-Arsenault introduced herself as the PAB secretary and asked that parents contact her if they would like a copy of the PAB Bylaws or the Minutes of any meetings. Kathryn also talked about getting the gardening program started and let parents know that, within the next two weeks, she will be bringing different kinds of seeds, edible and inedible, to the K – 3 classrooms for the children to discuss and sample. She advised the parents that Mr. Macdonald has agreed to make one planter box available for each K – 3 teacher and that planting in the boxes will begin in the spring. Kathryn advised the parents that the 4-H Club was in process and invited them to the Escondido 4-H meeting on October 11, 2007, at 7:00 p.m. at the Chamber of Commerce building. Lastly, Kathryn announced that she was seeking an “Ag in the Classroom” grant, with the help of the Farm Bureau, as well as a Lowe’s grant. She requested that parents with grant-writing experience or knowledge of available grants contact her. Tammy Cummings expressed her (and the school’s) sincere appreciation for all of the hours and efforts they put into the school, and she directed them to the BIG thank you card outside the Multi-Purpose Room door. Tammy also discussed various anticipated on-campus field trips such as the zoo, Cesar Chavez Day, Dr. Seuss Day, and Colonial Williamsburg online connection. Raffle The raffle of Starbucks gift cards, a gift card for dinner, and a gift card for spa treatments was very well received and, it seems, the parents at the meeting preferred the policy that one needs to be present at the meeting to be a raffle winner. Director’s Report Mr. Macdonald gave a Director’s Report encompassing the following items: ? The Spanish Language Club will be starting up again. The format will
be a bit different; the original format did not work well because the
software licenses did not work with our hardware. Mr. Macdonald would
like to add other languages to the Language Club in the future but, for
now, the only option is Spanish. The meeting was adjourned at 8:10 p.m. The next meeting of the All-Parent Meeting of the Parent Advisory Board is tentatively scheduled for January 10, 2008, at 7:00 p.m. in the new auditorium at Escondido Charter High School. Respectfully submitted, Heritage Charter School October 11, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:09 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Secretary Kathryn Turner-Arsenault, Member Tina Keester, and Member Marc Lindsey. A quorum was present at all times during the meeting. In addition, Heritage Charter School employee Vicky acted as the Administration Liaison to the meeting until 9:15 a.m. when she had to leave to attend another meeting. Parent Stacy Etters attended as liaison from Digital Academy. Parent Mike Etters was also present for the meeting. Member Jami Baar and Treasurer Andrea Egli were not present. Kathryn moved that the Agenda for the meeting be approved. Marc seconded the motion. The motion was approved unanimously. After some discussion regarding the magnetic calendars discussed at the last meeting, Kathryn moved that the Minutes from the September 27, 2007, meeting be approved. Marc seconded the motion. The motion was approved unanimously. After some discussion regarding insertions into the proposed Minutes, Kathryn made those insertions and then moved that the Minutes from the October 4, 2007, All Parents Meeting be approved. Marc seconded the motion. The motion was approved unanimously. There was no correspondence from the Board to approve. As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. Tammy advised the Board that, because she had met with Mr. Macdonald since the September 27, 2007, meeting to discuss PAB issues, and because she had advised him that the PAB has set aside $1,000 as a Principal’s Fund for him to distribute as he sees fit, she did not invite him to attend this October 11, 2007, meeting. Financial Report As Treasurer Andrea Egli was not present for the meeting, the financial report will be presented at the end of the month. Old and New Business Tammy is going to merge the calendars from Heritage Charter School and Escondido Charter High School and send a copy to all PAB members. The purpose for this is to avoid scheduling conflicts between the two schools. A copy of the merged calendar is attached to these Minutes. Tammy introduced the results of the Parent Survey that was taken at the October 4, 2007, All Parents Meeting. She said the only consistency with the surveys was the inconsistency. People’s interests in raising money and in spending money were all over the place. The final ranking of the items listed on the Survey is attached to these Minutes. The Board discussed ways to make future surveys more precise, including having survey takers identify themselves as K-8 or Digital and having additional information on the survey regarding each item so that takers could have a better basis for their opinions. The need to educate the parents further, through means other than a survey, also became apparent. For example, summer camp was very low on the list, although it still appears to be a very good idea because it would take place before other summer camps are open. A list of some results of the October 4, 2007, All Parent Meeting is attached to these Minutes. There was a lengthy discussion of the proposed procedure for classroom donations ($50 per week from Pizza Friday sales). It was generally agreed that there should be a spend-it-or-lose-it policy. That is, teachers will not be able to save any unused portion of their $50 to spend at a later time. This policy is to make it easier to keep track of the income and expenditures, and to make it easier for the parent purchasing the items for the teachers to do so. The proposed procedure was not voted on, but that will take place at a future meeting when Tammy presents a written proposed procedure to the members. Tammy advised the members that Andrea Egli is re-working the procedure for pass-through funds because it turns out that sometimes all funds will not be available when deposits need to be made with the vendors. (That was the case with the recent deposit deadline for the sixth grade’s trip to Astrocamp.) The Administration is also going to provide Andrea with all of the due date information that they have available for fieldtrips. Kathryn brought up an idea that she had seen on the Escondido Charter High School website. The prom committee at ECHS held a contest to design a sweatshirt. The proceeds from selling the sweatshirt will help pay for the prom. The members generally agreed that selling a specially designed t-shirt at Heritage Charter School could raise some money for PAB programs, although specific program(s) were not identified. It was thought that a t-shirt sale might be better than a sweatshirt sale because t-shirts can be worn more often. At Marc’s suggestion, Kathryn is going to talk to Sharon Gann to determine what contacts or suggestions she might have for a t-shirt sale fundraiser. Kathryn is also going to contact Erin Roner, mother of the ASB president, Caleb Roner, to discuss ASB possibly participating in the t-shirt design contest and sale. Shelly Heyveld’s family has donated two trash cans to Mr. Goldstein’s school-wide recycling project. Mr. Goldstein plans to take the recyclables to Ralph’s, get the payment coupons from Ralph’s, and turn the coupons over to the PAB. Shannon Sutton also wants to donate a trash can to the effort, so Mr. Goldstein will have three trash cans to start off with. The PAB may purchase more cans for the effort at a later date. With regard to the “Freedom Isn’t Free” bracelets, which have been purchased for Heritage Charter School’s Veterans’ Day celebration, Tammy stated that Mr. Macdonald will try to get the $400 funding from Coach Snyder. If that is not possible, Mr. Macdonald will take $200 from his Principal’s Fund to pay one-half and will obtain the other one-half from another source. As Mr. Macdonald’s plan requires no action by the PAB, no motions were made. Kathryn advised that she has spoken with the Marine Corps recruiter, who wasn’t sure how many Marine Corps bracelets he could get for us. Because the recruiter is difficult to contact, because we have the “Freedom Isn’t Free” bracelets, and because she does not think the recruiter is going to be able to get the Marine Corps bracelets, she will not be contacting him again. However, if he is able to obtain some or all of the bracelets, they will be distributed to the children as part of the Veterans’ Day celebration. With regard to the front mat, Vicky advised that she has a supply book from which the school could order a mat for the front office door. The mat can be customized with a white tiger or another symbol, and the year(s) or other words can be added. There was some discussion about the ASB / Eighth Grade Class possibly making a gift of the mat to the school. Kathryn will contact Erin Roner to discuss that possibility with her. A discussion was had about the playground substrate which will be required if playground equipment is installed at Heritage Charter School. There was some discussion regarding the various merits of rubber tiles versus rubber chips, sand, and other materials. Vicky pointed out that rubber chips would draw homeless people who would use the playground as a toilet. Kathryn, who is on a committee of the Escondido Union School District, confirmed that this is a problem city-wide and is one reason why the other public schools are tightly fencing all their campuses. It was generally agreed that more information was needed about the costs of various materials before any decisions can be made regarding purchase and installation of a substrate. In response to a request for clarification of a suggestion that the PAB fund magnetic signs, Vicky explained that Mr. Macdonald would like to distribute school calendar magnets at the first school year parents’ meeting in August. The calendar magnets would show the important dates in the school year and would have the school logo on them. The magnets would cost between two dollars and three dollars to produce, but would be distributed for free. Vicky’s idea to pay for the calendar magnets is to sell bumper stickers. No motion was made at this meeting, but the issue will be discussed again in the future when more information regarding costs is available. With regard to the thank you cards donated by an earlier Board, Kathryn stated that the cards are very sophisticated and somber, and she was hoping the Board would agree to let her make some lighthearted cards to use. She said she would pay for them herself, at least at first, and, if that didn’t work out, she could still use the other cards. She also confirmed that she is writing thank you cards to the three families who have donated physical education equipment (Gann Family – two Frisbee goal nets; Vargas Family – thirty-five beaded jump ropes; Hallie Family – soccer goals). The Board then asked her to write a thank you note to Mr. Goldstein for spearheading the recycling campaign and one to Patricia Portlock, who headed up the Entertainment Book sale. She agreed to do so. It was generally agreed that the PAB is in need of office supplies, but no one is sure exactly what we already have available to us in the PAB office. It was generally agreed that we will need to take inventory (and post contents lists on the outsides of boxes) before we buy more office supplies. Kathryn advised the Board that she had been contacted by parent Lori Cain, who wanted to bring Dr. Nick Yphantides to the school as a guest speaker / on-campus field trip. “Dr. Nick” is well known in Escondido and in the country because he took a one year trip around the United States, visiting every professional baseball park, and losing weight while doing it. He has since married, had a child, and published a book called “My Big Fat Greek Diet.” According to Lori Cain, Dr. Nick has been “Principal for a Day” at several schools and he makes presentations to children on childhood obesity. There would be no charge for this on-campus field trip. The Board generally agreed that having Dr. Nick visit the school would be a great addition to our physical education program. Tammy and Vicky, who were meeting with Mr. Macdonald after the PAB meeting, agreed to talk to him about inviting Dr. Nick to Heritage Charter School. Kathryn advised the Board that she had seen an item in the North County Times requesting submissions of cookbooks that were created as fundraisers for community groups. She sought and obtained the approval of Mr. Macdonald to submit Mrs. Harper’s Fifth Grade (2006-2007) cookbook, and she was going to deliver the cookbook, along with the names and telephone numbers of Lori Cain and Lisa Simpson, two of the parents involved, to the North County Times on October 11, 2007. Stacy requested information on the appropriate time during PAB meetings to raise issues and exchange information regarding Digital. She was assured that any time was the appropriate time. A discussion ensued regarding how best to include Digital in the activities of K-8, including examples where there could have been better or more timely communication. In addition, the members sought information from Stacy regarding whether Digital would participate in various physical education and other activities planned during the school day at K-8. Kathryn stated that, in the future, she would place a section for “Digital Liaison Report” on the agenda just above “Member Reports on Current Activities.” Stacy expressed concern that, in three weeks, all fifty Digital students will be on line at the same time at their first mass meeting, and the computer technology to make that possible is not in place. Vicky and Tammy advised that the technology has been ordered and plans are that it will be in place before the mass meeting. Member Reports Jami Baar Jami was not present, but Tammy reminded everyone that the last day to turn in orders for Original Artworks would be October 12, 2007. There was a discussion as to whether it was too late for Digital to participate in Original Artworks this year and it was decided that it was too late. However, Digital will be included from the outset next year. Tammy stated that Jami is looking for more library volunteers and that the newly purchased scanner is in the library. Tammy Cummings Tammy talked about possible on-campus field trips, including a visit by Wild Animal Park. The cost of Wild Animal Park coming to us is much less than the children going to Wild Animal Park. Mr. Macdonald really wants us to fund a Colonial Williamsburg online connection on-campus field trip. Tammy advised that Rainy Aron is assisting with Volunteer Coordination. She needs one helper to assist her. In addition, Teresa Brewer is in the process of creating a volunteer database for Digital. Tammy also stated that Otter Pops is done for the year, but will resume in the spring. Tammy announced that Monique Johnson of Gloria’s Bakery has agreed to assist with the Appreciation Committee. Stacy Etters and possibly Celeste Harmon have agreed to head up the Eighth Grade Promotion Committee. Stacy plans to have the seventh grade assist with the preparations and then, next year, when they are eighth graders, the new seventh graders will assist. Andrea Egli Tammy let everyone know that Kathy Sams and Lucy Rowe are designing contests and activities to encourage the children to save box tops / labels. More information will be forthcoming. Also, Tammy let the Board know that there had been a misunderstanding with the Entertainment Books vendor as to the split of the proceeds on the $40 books. Because of the misunderstanding, the vendor is purchasing playground balls for the school. Shelly Heyveld Shelly advised that the Year Book Committee needs at least one parent
from each grade to participate, especially so that pictures from each
grade can be included in the Year Book. Several of the grades, as yet,
have no representative. Shelly announced that the next Rubio’s Lunch
is scheduled for October 19, 2007. There was some discussion about possibly
lengthening the hours so that more families, especially Digital families,
could participate. Shelly will be discussing that option with Rubio’s
staff. The “Fund Raising Calendar” idea has been tabled for
now. The first meeting of the Scrapbook Club will be October 20, 2007.
Shelly will be placing a reminder in the Heritage Notes. Shelly advised
that the Pick-Up Stix fundraiser has not yet been set up. Tammy told Shelly
that someone at ECHS had suggested having the Pick-Up Stix fundraiser(s)
on away game nights because the parents need to pick up something for
dinner, and fast. Tina Keester The gym equipment is here and is being moved to the upstairs wrestling practice room. Parents are being given an opt-out waiver to minimize the liability aspect of gymnastics, which always has a bit of a risk to it. Tina is still trying to work with Mr. Robertson regarding a physical education program for the fourth grade. Mr. Robertson does a lot of physical education with his students already, so the PAB needs to be prepared to provide equipment or other support that Mr. Robertson thinks would be helpful to his students. The after school jump rope club is starting up and the sign-up sheets have gone out. Tina and Stacy discussed the possibility that Digital might be interested in the Edudance program. Of course, there might be difficulties because of the Digital students’ schedules, but that could be worked out. Marc Lindsey Marc gave an update on the Taco Tuesday program. The tacos provided by the vendor for the first week were not of good quality. Therefore, Kay Lindsey has arranged with a different vendor, Del Taco, to provide the tacos for the second week. Marc showed a flyer that will be e-mailed and sent out with the Heritage Notes, which announces the new tacos and requests input from parents and students regarding the quality of the lunches. Marc stated that he is still working with Andrea on getting the escrip program set up. Marc also advised that the next newsletter is in process. Tammy stated that the next newsletter will be distributed November 30, 2007. Marc and Tammy agreed that the deadline for submissions will be November 20, 2007, which is the last school day before the Thanksgiving break. Kathryn Turner-Arsenault Kathryn has contacted Mr. Goldstein about a writing competition about
agriculture. He has been busy with the Papa John’s contest so has
not yet been able to participate. The deadline is November 1, 2007. Shelly
told Kathryn that the public library has a bookmark design contest each
year and was wondering if it is too late to participate in that. Kathryn
will visit the Children’s Librarian to check it out. The start-up
city-wide Tammy asked to adjourn the meeting at 10:13 a.m. Kathryn moved to adjourn the meeting. Marc seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:13 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Addendum 1: Survey results I would like to see the following fund raisers: Book Fair I would like to see funds spent in the following areas: Lunch & Playground
Mrs. Curley offered to help with summer day camp
November 1, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:04 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, and Member Tina Keester. A quorum was present at all times during the meeting. At this meeting, there were no liaisons present from the Heritage Charter administration or from Digital Academy. Member Jami Baar and Member Marc Lindsey were not present. There was some discussion regarding the agenda for this meeting. After making changes to same (which are reflected on the November 1, 2007, Agenda filed in the Secretary’s Book), Kathryn moved that the modified Agenda for the meeting be approved. Tammy seconded the motion. The motion was approved unanimously. After some discussion regarding the Minutes of the October 11, 2007, meeting and some changes and corrections to same, the vote to approve the Minutes was postponed until the November 15, 2007, meeting because two of the three addenda to the Minutes had not been sent to all of the Members. There was no correspondence from the Board to approve. As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. There was some discussion on the income generated by Digital from the sale of Entertainment Books because Digital would like to use that money to purchase technology. The amount sold by Digital was $2,490 and the net profit was $1,245. The $1,245 was originally included in the approximately $6,000 total net profit amount for all Entertainment Book sales, so the K-8 side will net $1,245 less than originally expected. This is just an accounting adjustment and not an actual loss of revenue. Financial Report Treasurer Andrea Egli presented the financial report. There is more than $11,000 in the Washington Mutual account and more than $18,000 in the Mission Federal Credit Union account. Procedures for moving the monies from the Mission Federal Credit Union account to the Washington Mutual account were discussed. It was decided that the best course was for Andrea to write a check on Mission Federal Credit Union’s account to the Washington Mutual account for almost all of the funds. A small amount will be left in the Mission Federal Credit Union account so that any incoming e-scrip will have a place to go until we can get an e-scrip account set up with Washington Mutual. Andrea has not yet received a check from Rubio’s for our first fundraiser. Shelly will follow up. The PAB will not schedule any more lunch fundraisers with Rubio’s until the PAB is paid for the first two. Andrea has issued checks to Entertainment Books and to Original Artworks. The PAB will net about $1,000 from Original Artworks or about 30% of the intake. So far, on Taco Tuesdays, about $700 worth of product has been sold and about $300 has been paid out for supplies and food. So far, on Pizza Fridays, about $2,600 worth of product has been sold and about $1,150 has been paid out for supplies and food. A lengthy discussion was held regarding bad checks coming into the PAB. There are several repeat offenders who not only have written more than one bad check in a year, but more than one bad check in consecutive years. Andrea made a motion that, from November 1, 2007, forward, the PAB’s policy be that once someone has bounced two checks to the PAB in one school year, that person will be on a cash-only basis with the PAB. Shelly seconded the motion. The motion was approved unanimously. (It should be noted that a school (fiscal) year, for purposes of the PAB, is from July 1 of a calendar year to June 30 of the following calendar year.) Old and New Business The PAB reviewed a proposed procedure for classroom donations using Pizza Friday income. Barbara Brose, a parent at K-8, prepared a matrix listing dates, teachers, grade, allocated amounts, and spaces for wish designation, amount spent, and remaining balance. Mrs. Brose will be making the requested purchases and will do purchase orders when possible. After a discussion regarding various aspects of the proposed procedure, Tammy made a motion to approve the Classroom Donations Procedure as prepared by Mrs. Brose. Shelly seconded the motion. The motion was approved unanimously. The Classroom Donations Procedure is attached as Addendum 1 to these Minutes. Andrea is still working on the update of procedures for pass-through checks. She will report on her progress at the next meeting. Kathryn reported that she had spoken to Caleb Roner, president of ASB, on October 26, 2007, regarding a possible t-shirt design contest and sale. She will follow up with him. Andrea requested funds to purchase envelopes and stamps for paying bills. Kathryn requested that she get twenty stamps for thank you notes. So far, Andrea and Kathryn have used their own money for these (not much) and did not expect to be reimbursed. Kathryn moved that Andrea be permitted to spend up to $50 on envelopes and postage for the PAB. Shelly seconded the motion. The motion was passed unanimously. Shelly reported that Mr. Goldstein is working on the recycling program. More trash cans are coming. Kathryn reported that she had spoken with Caleb Roner, president of ASB, on October 26, 2007, regarding the eighth grade possibly making a class gift to the school of a welcome mat. The 4’ x 6’ mat with name and logo is $560. The 5’ x 6’ mat is $691. The 6’ x 6’ mat is $830. Kathryn was given a catalogue to show to Caleb regarding ordering a mat, if that is what the ASB chooses. Regarding the playground substrate, it was generally agreed that Mr. Macdonald needs to make a proposal to the PAB because, as of now, the PAB does not know exactly what the physical specifications and money requirements of such a substrate might be. The PAB discussed fundraising by selling bumper stickers and then using that money to purchase magnetic school calendars to give to parents. It was generally agreed that selling magnetic bumper stickers would be better than selling sticky bumper stickers and that the PAB needs more information regarding the specifications and pricing of the bumper stickers and calendar magnets. Tammy Cummings will be contacting Lori Cain, a K-8 parent, to discuss possibly inviting Dr. Nick Yphantides to Heritage Charter as an On-Campus field trip. Discussion of an On-Campus field trip by the Lambs Players Touring Performance was postponed to the next meeting as Jami Baar wishes to discuss it and has all the information. The PAB discussed whether new kindergarten parents (those who have children entering kindergarten in the next school year) should vote in the spring PAB election if they have no other children at the school. It was generally agreed that they should not, as they would not be familiar with the school or with the people running for office. It was agreed that the election procedure set forth in the By-Laws should be kept as is. In light of the recent Witch Creek, Harris, Rice, Poomacha, Camp Pendleton and other fires, the PAB discussed (1) possibly instituting a reverse 911 system for school emergencies, and (2) whether the current procedures regarding updating parents is sufficient. This discussion was tabled for the present, but it was the intent of the PAB to revisit the issue at a future meeting. There will be two Kids’ Night Outs this semester. One will benefit the PAB and one will benefit the Blue Grey Ball. Miss Nugent and Mr. Hendry will run the PAB event (11/30/07) with the help of high school students doing community service work. Miss Nugent and Mr. Hendry and the ASB will run the second Kids’ Night Out (12/14/07) to raise money for the Blue Grey Ball. Each event will take place between 5:30 p.m. and 9:00 p.m. Kathryn stated that her mother, who is a member of Whirlaways Square Dance Club and responsible for the square dance classes, has offered to put together a square dance program for the middle schoolers, or younger grades. As we now have an EduDance program that is very successful, the square dance idea was tabled, by general consensus, to be revisited in the future as warranted. Member Reports Jami Baar As Jami was not present, no report was made. Tammy Cummings Tammy is looking for a parent to head up the On-Campus Field Trip committee. Shelly stated she may know of the perfect person for that job and she will talk to her about it. Tammy is in the process of putting together a spread sheet for field trips, including information on grade level, dates, and money required. Tammy showed a form that she proposed be used to request expenditures (differentiated from check requests). It was agreed that the form was a good one and it was decided, without a formal motion or vote, to place the forms in the front office for distribution as needed. Andrea Egli Andrea has received a survey from Entertainment Books and will pass that on to parent Patricia Portlock to complete. Also, Andrea will ask Patricia about receiving the balls promised by Entertainment Books. Andrea told the PAB that, if the PAB signs up by December 31, 2007, to do Entertainment Books next year, the PAB will receive a $250 bonus. Andrea stated that the box tops / labels were supposed to be turned in to the sponsors yesterday because it was the last day of the month. Shelly Heyveld Before Shelly could give her report, the meeting was adjourned because several members had to leave for other appointments. Tina Keester Tina stated that Mr. Robertson’s class has requested that they be added to the Jump Rope P.E. program. Tina made a motion that the PAB spend $150 (six weeks at $25 each week) to pay for jump rope P.E. classes for the fourth grade. Shelly seconded the motion. The motion was passed unanimously. Marc Lindsey As Marc was not present, no report was made. Kathryn Turner-Arsenault Before Kathryn could give her report, the meeting was adjourned because several members had to leave for other appointments. Tammy moved to adjourn the meeting at 10:03 a.m. Kathryn seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:03 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Addendum 1: Classroom Donations Procedure Heritage Charter School November 15, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:03 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Tina Keester, and Member Marc Lindsey. Member Jami Baar was not present. A quorum was present at all times during the meeting. Stacy Etters was present as liaison from Digital Academy. Mike Etters was also present. Celeste Harmon, the other liaison from Digital Academy, was not present. Jim Macdonald, Director of Heritage Charter School, was present for a portion of the meeting to discuss concerns and questions the Parent Advisory Board had for him. There was some discussion regarding the agenda for this meeting. After making changes to same (which are reflected on the November 15, 2007, Agenda filed in the Secretary’s Book), Tammy moved that the modified Agenda for the meeting be approved. Andrea seconded the motion. The motion was approved unanimously. After some discussion regarding the Minutes of the October 11, 2007, meeting, Tammy moved to approve the Minutes. Tina seconded the motion. The motion was approved unanimously. After some discussion regarding the Minutes of the November 1, 2007, meeting, Tammy moved to approve the Minutes. Andrea seconded the motion. The motion was approved unanimously. There was no correspondence from the Board to approve. As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. Kathryn stated that administrative staff member Vicky Keyser had suggested that the PAB might want to purchase additional plastic rolling carts for the school. Currently, there are only two carts available for moving books, for parents to use when bringing supplies for special lessons to school, et cetera. Marc stated that he would check around for the best prices on the carts and report back. Kathryn stated that parent Kari Coe had inquired about the status of the purchase of a skeleton for the science classes. Tammy stated that she would follow-up on the issue with Mr. Macdonald. (The PAB needs to know what kind of skeleton would be suitable for the science classes’ purposes.) Kathryn stated that parent Kari Coe had inquired about the status of the planter boxes for the construction of which a parent had donated $125 two years ago. It was generally agreed that that $125 was subsumed into the $500 gardening budget for this year, and three additional boxes will be built in the spring to match the four we already have. Tammy stated that parent Shannon Sutton has suggested a 50/50 raffle be held at the PAB All Parents meetings. Shannon is willing to manage the raffle. It was generally agreed that a 50/50 raffle would be a good idea. Tammy Cummings agreed to add that to her list of things to discuss with Mr. Macdonald. Tammy stated that parent Shannon Sutton has suggested a tiger mural for the school. This could be part of the end-of-the-school-year auction. Shelly Heyveld agreed to put Shannon in touch with the parents who are on the auction committee. Financial Report Treasurer Andrea Egli presented the financial report. She broke the budget down into semesters to give us all a better idea of the actual income and outgo at specific times of the year. Andrea has not yet received a check from Rubio’s for our first or second fundraisers. Rubio’s states that the first check was lost and they are issuing a new one. Shelly will follow up. The PAB will not schedule any more lunch fundraisers with Rubio’s until the PAB is paid for the first two. Shelly is working on discount cards fundraiser for January 2008. The school has received the promised balls from Entertainment Books. The PAB needs to do more advertising for Slices Pizza because we are making little to no money from that ongoing promotion. Parent Patricia Portlock is willing to do Entertainment Books again next year. It was generally agree that would be a good idea. She did a great job this year. Entertainment Books’ promotion (sign up now to sell next year and get a money bonus) is different than the PAB thought. The deadline for signing up is November 30, not December 31. The bonus is $200, not $250. Andrea moved that the PAB commit to selling Entertainment Books next year so we can get the $200 bonus. Shelly seconded the motion. The motion was approved unanimously. Mr. Macdonald’s Presentation Because Mr. Macdonald is teaching the middle school literature class this week, he was unable to stay at the PAB meeting for more than fifteen minutes. Therefore, the PAB addressed with him only the most time-sensitive issues on the agenda: (1) Mr. Macdonald explained that SB 777 is a hot issue right now and
that some people are urging public school parents to keep their children
out of school on November 29 and 30 to protest the passage of SB 777.
Mr. Macdonald advised the PAB he is planning to hold an informational
meeting about SB 777 on November 27 with all the parents who wish to attend
so that SB 777 can be explained to them. He plans to stress the need to
keep all children in school on November 29 and 30. Old and New Business Andrea will check out a possible Clubco fundraiser. It is an on-line program to purchase items and a percentage of the money spent goes to the school. If people sign up before January, there will be no membership fee. The PAB will discuss the update of the procedure for pass-through funds at the next meeting. Kathryn will call parent Erin Roner about the possible t-shirt fundraiser. Shelly reported that Mr. Goldstein said the recycle trash cans are being decorated. As Jami Baar was absent, discussion of an On-Campus Field Trip by Lambs Players Touring Performance was postponed until the next meeting. Tammy reported that Off-Broadway wants to work with our students, as well, and we need a person who is into drama and arts to deal with this enrichment area. A price quote for the bumper stickers and calendar magnets is being requested of a parent. It is possible that we could get an advertising sponsor on the calendars and that would make them free to the PAB. It was reported that Marc has completed the art cart, and Mrs. Lemming seems very pleased with it. Digital Liaison Report Stacy Etters: Eighth Grade Promotion: No report Celeste Harmon: Member Reports Jami Baar As Jami was not present, no report was made. However, Andrea reported that Original Art netted $1,130. Tammy reported that the Book Fair will take place from February 19 through February 22, 2007. Tammy Cummings Kids’ Night Out is now being called “Parents’ Night Out.” There will be two Parents’ Nights Out this semester, one on November 30 and one on December 15. Miss Nugent and Mr. Hendry will run both of them and the income will go to the PAB. A third Parents’ Night Out will be held to raise funds for the Blue/Grey Ball and will probably take place around Valentine’s Day. Parent Nicolette Mikel is putting together a list of on-campus field trips. Tammy suggested a Heritage Health Week, perhaps to take place in February, which is heart month (because of Valentine’s Day being in February). Andrea Egli The check for the labels which were turned in by October 31 should come in soon. The next cut-off is around March and the check will come in around June. Andrea has purchased postage stamps for the PAB’s use. Shelly Heyveld The Year Book Committee has had their first meeting. Parent Cynthia Diaz is in charge. The theme will be the fifth year anniversary of Heritage. Three parents are starting a Year Book Club for seventh and eighth graders. Digital will also be involved. If Rubio’s does not pay the PAB for the fundraisers we have held, it is possible that the PAB will want to choose a different restaurant with which to partner. Parent Connie Phillips has suggested to Shelly that the PAB might want to do a fundraiser with “On the Border.” Shelly is going to plan one more scrapbook event, which will take place
in the second semester. Some changes may be made to the event to encourage
more participation, but Shelly will be working on that in the next couple
months. Tina discussed enhancing the science curriculum with Mad Science programs such as physical, earth, and life sciences. Tina discussed the possible expenditure of PAB funds for cleaning supplies. Because of the rise of antibiotic-resistant infections, it is really important to make sure the gym equipment and mats are cleaned regularly. (ECHS students are apparently still using the weight room where the Heritage gym equipment is kept.) It was generally agreed that cleaning supplies are an essential item of our physical education program. Tina reported that Mrs. Lund (sixth grade teacher) would like to have Edudance twice a week or perhaps something less expensive one day per week and Edudance one day per week. Mrs. Lund’s husband is at seminary and she has suggested that some of the seminarians might be willing to teach physical education to the Heritage students. The PAB has approximately $6,400 left in the physical education budget for this school year. Marc Lindsey Escrip has signed up twelve families. Taco Tuesday is going just fine. There is enough help and only eight to ten tacos have been left at the end of the Tuesday lunch periods. The deadline for submissions to the PAB newsletter is November 20, 2007. Marc is going to be painting lines on the playground for the handball courts. Kathryn Turner-Arsenault Kathryn will be contacting the relevant Heritage teachers to provide them with Escondido Public Library bookmark contest forms, since Mr. Macdonald has approved Heritage’s participation in the contest. Kathryn has written the “Ag in the Classroom” grant and will be discussing it with Mr. Macdonald this afternoon. It must be turned in by November 16, 2007. The first session of gardening lessons seemed to be a success. Kathryn fed bean soup to 140 students on Tuesday and Wednesday of this week and then all the students planted beans in Ziploc bags. The next round of gardening lessons will probably be the week of November 26. There is a master gardener program in San Diego County that sends master gardeners to help in school gardens. Kathryn will be looking into that. The Dairy Council provides free educational material to elementary schools, as well as a “Cowmobile,” which can be brought to schools to demonstrate where milk comes from. Kathryn has contacted the Dairy Council about bringing the Cowmobile to Heritage. She will follow up on that. Kathryn will be making a calendar of various grant and contest deadlines so, in future years, we will be able to give teachers more information and a longer run-up time to various activities which might be fun and educational for the children.
Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Heritage Charter School November 29, 2007 MINUTES The Parent Advisory Board meeting was called to order at 8:13 a.m. by President Tammy Cummings. Those in attendance were President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Secretary Kathryn Turner-Arsenault, Member Tina Keester, and Member Jami Baar. Member Marc Lindsey was not present. A quorum was present at all times during the meeting. Stacy Etters was present as liaison from Digital Academy; she had to leave the meeting at 9:00 a.m. Celeste Harmon, the other liaison from Digital Academy, was present. Jim Macdonald, Director of Heritage Charter School, was present for a portion of the meeting to discuss concerns and questions the Parent Advisory Board had for him. Tammy moved that the Agenda for the meeting be approved. Shelly seconded the motion. The motion was approved unanimously. After some discussion regarding the Minutes of the November 15, 2007, meeting, Tammy moved to approve the Minutes. Andrea seconded the motion. The motion was approved unanimously. There was no correspondence from the Board to approve. As there were no e-mail votes taken since the last meeting, there was no need to enter such votes into these Minutes. Mr. Macdonald requested $300 to purchase recorders for grades K-3. New K parents will need to pay $2 for a recorder for their child at the time they sign the child up for school. Parents will be responsible for replacing any recorders lost or damaged by their child between grades K and 4. (Eventually, the program will go through grade 4.) Mr. Macdonald advised the PAB that on 12/14/07 there will be an all-school Christmas program at Escondido Charter High School. All the kids will be on stage and it would be nice if the PAB provided juice and cookies during intermission. The kids will be required to wear dressy clothes and teachers are required to come, which will help with crowd control. Mr. Macdonald will also provide teachers for crowd control for the kids at the December 11, 2007, Edudance performance. Mr. Macdonald requested that the PAB provide him with a proposal for “Health Day.” February is a very busy month, with the book fair and open house, and Mr. Macdonald is looking at doing a talent show in late February. Andrea made a motion to change the budget line items to add music at $500 and to reduce the library’s budget by $500 to cover that change. Shelly seconded the motion. The motion passed unanimously. Jami is the one who suggested the change be made as she believes the total amount originally budgeted to the library will not be completely used this year. Tammy voted to spend up to $350 for recorders for grades K – 3, including tax. Jami seconded the motion. The motion passed unanimously. Tina stated that Marc has a donor to purchase a skeleton for the science classes. Tina will give her information regarding skeletons to Marc to follow through with Mr. Segina. Tammy announced that a 50/50 raffle will take place at the next All-Parents Meeting. Mr. Macdonald has already approved this idea. Shelly stated that Shannon Sutton’s idea for a tiger mural is being addressed by the Auction Committee. Tammy announced that Miss Nugent is staying under $5 per child for art and pizza for Parents’ Night Out. Gift cards were thought to be an appropriate thank you for Miss Nugent and Mr. Hendry for all the work they are doing on Parents’ Night Out. A final decision will be made later. Financial Report Andrea moved the PAB’s money from Mission Federal to our new account at Washington Mutual. The Mission Federal account still needs to be closed in writing. We have approximately $27,000 in our new account. Some changes to our accounting system have been made in order to better match up deposits and deposit paperwork. Escrip money should be going to the Washington Mutual account from now on. Teachers still don’t seem to know the procedure for spending their $50 in pizza money. Andrea will refer teachers to Mrs. Brose. Andrea got permission from Mr. Macdonald to take a file cabinet from the multi-purpose room and put it in the PAB room. Old and New Business Shelly said that it is the goal of Radko Filipovich (the new music teacher) that every Heritage child will be able to read music by the fourth grade. Tammy made a motion that any expenditure over $200 needs to be approved by the full PAB and that, if the expenditure has no ownership (i.e., it is not a line item in the budget for which a specific member is responsible), it must also be approved by the full PAB. Shelly seconded the motion. The motion passed unanimously. Andrea was to e-mail to all PAB members an update on the procedure for pass-through funds. Shelly reported that Miss Nugent’s classroom has one of the decorated recycling trash cans. That is the only one she has seen on campus so far. Shelly is working on an idea with the Family Fun Night Committee to raise money for the playground substrate by having families purchase and paint tiles for the school. Mr. Macdonald has suggested putting the tiles on pillars at the school. Tammy stated that Dr. Nick is not available until February and the PAB may want to consider putting his visit together with a Health Week or Day for that month. The budget for Family Fun Night needs to be approved by the PAB. Andrea is checking into our current insurance coverage for jumpies. Tammy Cummings is getting a quote from Mrs. Muckridge for magnetic signs / calendars. Parent Andrea Baldwin is overseeing the arts / drama project for Lambs Players and Arts Off Broadway. Shelly reported that the Business Directory really needs more families to participate. She will talk to the parents at the January All-Parents Meeting and take checks that night. Digital Liaison Report Stacy Etters: Eighth Grade Promotion: No report Celeste Harmon: Member Reports Jami Baar The new scanner in the library is working well; Jami was able to get it for $100 less than the amount the PAB approved. Jami just got the planning box for the book fair; so that is currently in progress. She needs volunteers. She can contact parent Rainy Aron, who is rounding up volunteers school-wide. Tammy Cummings Parent Nicolette Mikel is putting together a list of on-campus field trips and will be finished by the end of this week. Parent Rainy Aron is sorting through people with lower volunteer hours to get help for projects. Jami will coordinate decorations for the December 14 Christmas production. A discussion was had regarding production of, and payment for printing of, the newsletter. Tammy moved to spend not more than $180 (from administrative expenses) to publish the November newsletter on a lighter weight paper than the previous newsletter and with color on just one side. Shelly seconded the motion. The motion passed unanimously. Andrea Egli Andrea has signed us up for Entertainment Books next year. Andrea needs to verify that box tops / labels were actually turned in at the end of October. She has had a hard time getting in contact with the two chairpeople. Andrea reported that Clubco is specific to charities. They make a donation to schools. Tammy has set this up for the money to go to American Heritage Foundation. This will be in our newsletter. We can tell Sheila (at American Heritage) what we want incoming money to go to. Shelly Heyveld Shelly has spoken with the company regarding discount cards. There is a 3-week turnaround. We need to let Shelly know the businesses we would like to have on the cards. E-mail ideas to her. The cards will cost $10 each. They will be passed out at the January 10 All-Parents Meeting, and there will be a blurb in the November PAB Newsletter advising parents that the cards are coming. The cards will have our logo and will be burgundy and white. Pick Up Stix fundraiser is not in effect now. A volunteer is needed. Family Fun Night will be May 2 from 5 – 9 p.m. The theme will be “Around the World.” The first meeting regarding the Auction Dinner will be next week. December 11 is the Edudance / Jump Rope presentation at Escondido Charter High School. Tammy will be contacting a caterer she knows regarding providing food for the event. She will also be preparing and sending out a flyer when she has all the information. Marc Lindsey No report as Marc was not present. Kathryn Turner-Arsenault The Ag in the Classroom grant application has been turned in. The decisions for distribution of the money will be made by December 28, 2007. Kathryn is picking up the bookmarks from the office for the Escondido Public Library bookmark contest and delivering them to the library today. Adjournment Tammy moved to adjourn the meeting at 10:23 a.m. Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:23 a.m. Tabled Business: The following items for discussion have been tabled by the members but are listed here in the event that a member wants to revisit an item at a later meeting. ? PAB possibly forming a 501(c)(3) non-profit corporation; Respectfully submitted, Kathryn Turner-Arsenault Parent Advisory Board
The Parent Advisory Board meeting was called to order at 8:10 a.m. by President Tammy Cummings. Those in attendance were: President Tammy Cummings, Vice-President Shelly Heyveld, Treasurer Andrea Egli, Member Tina Keester, Member Jami Baar, Member Marc Lindsey. A quorum was present at all times during the meeting. In addition, parent Celesta Harmon attended as liaison from Digital Academy. Secretary Kathryn Turner-Arsenault was not present. Approval of the Agenda and Minutes: Tammy moved that the Agenda for the meeting be approved and Shelly seconded the motion. The motion was approved unanimously. After discussion regarding Kathryn’s illness, approval of the Minutes from the meeting on November 29, 2007 was postponed. There was no correspondence from the Board to approve. Budget Review and Financial Report: Discussion was initiated regarding the e-mail vote to approve spending $50.00 to fund Dino’s DJ for the Family Fun Event. Tammy moved for approval, Shelly seconded the motion was approved unanimously. Treasurer Andrea Egli presented a financial report. The Budget was not ready at the time of the meeting. She also reported: Income from Parents Night Out was $320.00, expenses were $84.00. Rubio’s had sent a $137.00 check for the proceeds of the second Rubio’s school day. The first check had been sent to the High School by mistake and this was being corrected. Member Reports: Shelly Heyveld: The yearbook program is going well and the first meeting was well attended. The Yearbook preorders will be sent out in January 2008. After some discussion regarding the budget for Family Fun Night, the budget was set at $2,000.00. Tammy moved for approval and Shelly seconded. The motion was approved unanimously.
Tina reviewed the Dramatic Arts meeting she had attended. The board discussed the possibility of funding the Arts as an after-school program. After much discussion, the issue was put on hold for review again at the next PAB meeting.
Tammy moved to adjourn the meeting at 10:15 a.m and Shelly seconded the motion. The motion was approved unanimously. The meeting adjourned at 10:15 a.m.
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